**We have an immediate need for someone with who is computer savvy, has administrative experience, ability to touch-type, and looking for career growth**
About us
Black Box Safety, Inc. is a provider of supplies to government agencies. Based in El Cajon, we provide products that reduce risk and save lives. Our customers include the CA Department of Corrections, Highway Patrol, VA Healthcare, CSU and UC Universities and many more. It's our job to provide our customers with the products that they need to accomplish their mission and get home safely.
Description
As an Administrative Coordinator your job is to assist the sales team and the order processing department. This role requires someone that is computer savvy, highly organized, and able to calculate discounts and gross profit percentages using basic formulas. This job entails supplier research, quote preparation, and assistance with order processing. This hybrid role is a combination of responsibilities associated with inside sales, purchasing, and procurement.
Qualifications
- Computer savvy and comfortable learning new software applications
- Ability to touch-type without looking at the keyboard
- Highly organized, keenly focused with high attention to details
- Time management skills and a sense of urgency
- Must be comfortable working in a fast-paced environment
- Ability to multi-task ensuring that all due dates are met
- Ability to work in a team and collaborate to resolve problems effectively
- Ability to calculate figures and amounts such as discounts and percentages
Responsibilities
- Gather new requests for quotes (RFQ’s) and enter into system
- Acknowledge receipt of RFQ with customer
- Communicate with the customer to obtain more information, answer questions related to status, provide feedback as needed
- Research and identify prospective suppliers
- Obtain quotes, price and availability from different suppliers
- Negotiate price, quantity and delivery schedules with suppliers
- Put all documentation together to create a “quote package” using Adobe PDF software
- Email quote package to customer
- Acknowledge receipt of customer purchase order and process accordingly
*This position requires close and continuous communication with our sales team. As a result, Black Box Safety currently does not offer remote or telework options.