Our client, a global financial services firm, has a need for an Office Coordinator for a long term temporary assignment. The Office Coordinator is responsible for managing daily office operations, maintaining a productive work environment, and providing top-notch support. This role will oversee the logistics of the office, including facility management, supply procurement, event coordination, and vendor relations. The ideal candidate is a proactive problem-solver with strong organizational skills and a passion for creating a positive office culture.
Responsibilities
- Facility Management: Oversee the day-to-day operations of the office, ensuring that the workplace is clean, organized, and fully operational. Coordinate with building management and service providers for any necessary repairs or maintenance.
- Supply Management: Monitor and manage office supply inventory, placing orders as needed to ensure that all departments have the resources they need.
- Event Planning: Assist with the coordination of internal events, such as meetings, training sessions, and company-wide celebrations, including arranging catering, booking venues, and organizing logistics.
- Reception Coverage: Greeting visitors, answering phones, validating parking.
- Office Communication: Act as a liaison between departments to facilitate smooth communication and collaboration within the office.
- Projects: Prepare presentations via PowerPoint, reports via Excel, and create creative fliers/invitations.
Qualifications
- Experience: 2+ years of experience in office coordination, facilities coordination, or a related administrative role.
Skills
- Strong organizational and multitasking abilities with a keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team in a fast-paced environment.
- Problem-solving mindset with the ability to anticipate and address office needs proactively.
**This position is 100% in the office**
Pay Rate: $40 to $42.00 per hour
We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring.