Personal Assistant
Full-Time
Hybrid (must be based in NYC area)
We are seeking a highly experienced Personal Assistant to support a HNW family in all aspects relating to their daily activities, travel, household needs and beyond. This role will contribute to keeping the family comfortable, stress-free, positive, and organized.
You will be assisting both principals and be part of a team that consists of a chief of staff, house manager, housekeepers and nannies.
The ideal candidate is someone who loves doing in-depth research and planning, particularly for lifestyle activities like travel, dining, entertainment and activities. They will have at least 10 years of relevant experience in a similar role and strong professional references. Must be flexible and fully available as prompt responsiveness is expected at all times.
Working hours are not set, and evening/weekend availability and responsiveness is required. An average week may be 40+ hours.
Responsibilities will include:
- Active calendar management, including making appointments and reservations
- Detailed research for restaurants, hotels, travel plans, service providers, events and activities, products, etc.
- Optimizing use of rewards program points and airline miles whenever possible
- Maintaining well organized files and records
- Assisting with event planning
- Making online purchases, coordinating deliveries and returns with household staff
- Troubleshooting issues that arise, via phone, text, email, including evenings and weekends
Required Skills:
- Highly organized, diligent, reliable and patient
- Excellent written and verbal communication skills
- Enjoys researching multiple scenarios and adept at communicating clearly and tracking information back and forth until decisions are reached
- Experience making detailed travel plans, including maximizing rewards points/airline miles programs
- Demonstrates a clear awareness of discretion/privacy in all matters
- Strong interpersonal skills and loves to be of service
- Enthusiastic and energetic personality
- Willingness and stamina to work unpredictable hours, including evenings, weekends and/or holidays when needed
- Being proactive and ahead of the game is key - anticipating needs, prioritizing, initiating, following up until completion. Enjoys accomplishing tasks
- Professional demeanor at all times
- Very tech savvy, proficient in MacOS, iOS, Google Docs, and eager to learn the latest productivity apps
- Must be resourceful, self-driven, and a true problem solver delivering solution oriented results
Other Requirements:
- 10+ years relevant experience
- Strong professional references
- U.S. work authorization
- Driver’s license
- Passport
Compensation:
- $120,000 per year base salary
- Discretionary year-end bonus
- Medical insurance
- PTO
- 401K