Administrative Assistant

Luxe Realty Photography • Full-time • Remote (Tucson, AZ, US) • $18 / hour • 1m ago

JOB SUMMARY
Luxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and client presentations/classes, and conduct quality control checks for all MLS photography. In addition, this position manages pre-created content for social media platforms.

The ideal candidate is familiar with Adobe Lightroom and/or Photoshop, has a creative eye with attention to detail and is experienced in handling a wide range of administrative tasks while working independently with minimal supervision. This person must be exceedingly well-organized, efficient, well-spoken, dependable, proactive, and have the ability to maintain a high level of professionalism and confidentiality while interacting with both staff and clients.

LOCATION: Tucson, Remote (Work from Home)

POSITION TYPE: Full-time

SCHEDULE: A minimum of 30 hours per week, Monday through Saturday

Main Working hours | 12pm - 5pm

On-call hours | 9am - 12pm

PAY: Training $15/hr | $18/hr upon completion of training

BENEFITS: Accrued PTO

ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provides administrative support including correspondence, quality control checks, CRM management, scheduling, data entry, meeting and event coordination, and other general
administrative tasks
- Manages communications with clients, team members, and vendors and ensures interactions are professional and courteous
- Answers, directs, and returns all phone calls in a warm and positive manner
-Maintains email inbox and responds accordingly
- Onboards new clients and performs courtesy calls to welcome them & answer questions
- Schedules Property Photoshoots
- Identifies scheduling conflicts and provides scheduling updates to the appropriate team members and clients
- Briefs photographers on photoshoots that have special requirements
- Performs quality control checks on all MLS photography
- Utilizes Adobe Lightroom and Photoshop for deliverables
- Exports and uploads media to appropriate listings in client portal
- Drafts various documents (e.g. correspondence emails, newsletters, reports, etc.)
- Maintains CRM (e.g. updating client information, invoicing, orders, scheduling, document/file handling, etc.)
- Organizes and updates electronic filing system
- Maintains and tracks inventory
- Provides support in managing Luxe social media posts on assigned platforms
- Arranges various activities (meetings, client onboarding calls, events, presentations,
classes, trainings, etc.)
- Coordinates meeting and event logistics, which can include securing space, arranging for
refreshments, preparing materials, and confirming participant attendance
- Logs all work hours accurately
- Keeps company-provided equipment clean and well-maintained

JOB SPECIFICATIONS

Education & Experience
- A high school diploma or GED; an Associate's Degree or higher preferred
- Two (2) or more years of Administrative office experience required; customer service
experience preferred
- General knowledge of Adobe Photoshop or Lightroom
- A background check is required for this position

Knowledge, Skills & Abilities
- Attention to detail: Must have an eye for detail to ensure day-to-day specifics are
managed excellently
- Computer skills: Must have advanced computer skills with a good working knowledge of
the common software used in our office such as Google applications (i.e. Gmail, Google Docs, Sheets, Forms, Drive, Slides)
- Ability to communicate effectively, verbally and in writing
- Ability to problem-solve issues
- Ability to prioritize projects and manage time
- Ability to demonstrate persistence to achieve quality
- Must be honest, dependable, and able to meet deadlines
- Must be punctual, organized, and able to handle multiple tasks
- Self-motivated and able to work independently
- Must be available 6 days a week
- Must have a reliable internet connection

WORK ENVIRONMENT AND SCHEDULE
- Work is generally performed at home (remote)
- Standard office equipment is provided, including:
○ Cellphone
○ Personal Computer
- The main office hours range from 12:00 pm - 5:00 pm
- On-call hours range from 9:00 am - 12:00 pm
○ During these hours employees are only required to answer incoming
client/employee calls and provide the necessary assistance
○ Employees are also required to accurately log/clock their time from the beginning
of a call to the end of the time spent assisting the caller

APPLICATION PROCEDURE
Please submit a cover letter and resume, including 2 professional references, to info@luxerealtyphotography.com with the subject line “Attn Hiring Manager: [Your Name] Application”

Job Type: Full-time

Pay: $18.00 per hour

Expected hours: 30 – 40 per week

Benefits: