We are looking for candidates to fill our Invoicing Specialist position. This is a fast paced dynamic position requiring strong attention to detail, documentation and computer communication skills. The roles and responsibilities include but are not limited to the following:
Scope:
- Keep open communications, troubleshoot and revise invoices while maintaining a healthy relationship with our clients.
- Demonstrate confidence when speaking with customer account managers to resolve past-due balances and or invoicing issues.
- Ensure budgets are met by tracking costs and expenses for all projects.
- Generate daily reports to management regarding invoice activity, sent invoices, invoices in process, outstanding invoices and unbilled materials.
- Verify invoice accuracy, using cost comparison of build materials and resolving any discrepancies to facilitate smooth and timely payment processes.
- Ensure all invoices are created and delivered to assigned accounts within the contractual deadlines.
- Verify invoices have been received by assigned accounting department point of contact.
- Ability to manage processes including but not limited to creating and implementing ideas and policies to achieve a desired set outcomes in a work at home job environment.
- Respond quickly to any inquiries or issues and follow up on pending action items.
- Create invoices by reviewing, editing and processing labor tickets and materials receipts.
- Work cross organizationally with field managers to verify and troubleshoot issues as they arise.
Skills/Requirements:
- Time flexibility
- Time management and Deadline oriented
- Strong communication skills
- Strong Adaptability, Critical thinking and Self driven Individual
- Detail oriented with the ability to switch gears and handle varying tasks on a daily basis
- Ability to work both independently and collaboratively within a team environment
- Strong background with Quickbooks Desktop Enterprise preferred.
- Strong background with Microsoft Office apps.
- Strong background with OpenInvoice and OpenTicket
- Preferred background in Actian