Job Title: Administrative Assistant
Organization: Parks and Trails Foundation of Cedar Park
Location: Cedar Park, TX
Job Type: Part-time (2 - 10 hours per week)
About Us:
The Community Parks and Trails Foundation is a non-profit organization dedicated topreserving, enhancing, and promoting the use of parks and trails in our community. We aim to foster a love for nature, encourage healthy lifestyles, and build a stronger, more connected community through our various programs and initiatives.
Job Summary:
We are seeking a self-starting, detail-oriented and motivated Administrative Assistant to support our team in managing day-to-day administrative tasks and social media. (Note: role may include events that occur on weekends and evenings). This role is primarily remote, but essential in ensuring the smooth operation of our foundation and supporting our mission to enhance community parks and trails. The ideal candidate will live in Cedar Park and be organized, proactive, and passionate about community service and the outdoors.
Key Responsibilities:
- Social Media Management: Create, schedule, and publish engaging content across various social media platforms (e.g., Facebook, Instagram, Twitter) to promote events, programs, and initiatives. Monitor social media interactions and respond to inquiries, and escalate opportunities, concerns, etc to designated board members in an assertive manner.
- Communication: Prepare and distribute newsletters, flyers, and other promotional materials. Maintain the Foundation’s website, including the online Google Calendar.
- Administrative Support: Assist with general administrative duties including responding to emails, managing correspondence, updating documents, taking notes, etc.
- Record Keeping: Maintain and organize files, records, and documents both in physical and digital formats leveraging Google drive.
- Event Support: Be a supportive player in the planning and coordination of community events, volunteer activities, and fundraising efforts.
- Database Management: Update and manage donor and volunteer databases. Ensure all records are accurate and up-to-date. Report numbers of New, existing, and removed for each monthly meeting.
- Meeting Coordination: Schedule and coordinate meetings, prepare agendas, support minutes, and follow up on action items.
Qualifications:
- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in a related field preferred.
- Experience: Minimum of 1-year of administrative experience, preferably in a non-profit or community organization.
Skills:
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skill
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), G Suite and familiarity with database management
- Solid understanding of social media platforms and website management.
- Ability to work independently and as part of a team.
- Passion for community service and the outdoors
- Familiarity with Mail Chimp, Hubspot, Later, Monday.com, and GoDaddy or similar are preferred
Benefits:
- Flexible work hours to accommodate your schedule
- Opportunity to contribute to meaningful community projects
- Positive and supportive work environment
- Professional development opportunities