Dagen Personnel is recruiting a contract Document Control Specialist for an oil & gas company in the Westchase District.
This is temp position.
Position Summary:
This temporary role manages the external documentation, certifications, and reports of assets in the SharePoint Library.
Responsibilities:
- Reviews and processes supplier documentation via electronic/physical storage and transfers the documents into the SharePoint Asset File.
- Update document metadata into the SharePoint.
- Locate documentation asset information through the purchase order report from Oracle and maintain it to the appropriate Asset File.
- Review purchase orders in Oracle to support the document management process.
- Uploads scanned and electronic documents, such as certificates (i.e., certificates of conformance, compliance, calibration, etc.) and other equipment documents into SharePoint as required.
- Ensures that items are easily identified and searchable by assigning file names as instructed.
- Processes, tracks, reports, expedites, and archives external documents as weekly reviews.
- Maintains documentation in a legible, dated, identifiable, and orderly fashion.
- Ensures that current editions/versions of documentation are maintained and available.
- Monitors email for incoming supplier documents
- Adheres to the Company code of conduct, policies, and procedures.
- Supports additional document control tasks and projects as required!
Qualifications:
- A High School Diploma is required.
- Must be proficient in the use of all MS Office products
- SharePoint experience is strongly preferred
- Oracle experience preferred
- Oil & gas experience is a plus but not required
- Knowledge of records management principles is preferred.
- Must have good written and verbal communication skills and be able to effectively communicate professionally with staff, management, customers, and vendors.
- Must handle multiple tasks simultaneously while managing time proficiently and effectively.
- Strong attention to detail is a must.
- Excellent typing and 10-key skills with a high rate of accuracy are required.