Our client, a consulting firm is seeking an EA/Office Manager to join their team. This is a full-time role located in the Boston office. This is their largest office (80 employees)The role is a full-time, in-office position.
Provide administrative support to the senior consulting professionals based in New York including but not limited to the following:
Manage complex calendaring, prepare business travel itineraries, and process expense and time reports
Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes
Support client outreach and facilitate connectivity for contracts, billing, etc. between the senior leaders, client, and internal operations teams
Oversight and management of Boston office space and its people including but not limited to:
Manage office assignments for operations and consulting teams (including visitors), office efficiency analysis, identify improvements needed
Facilitate office construction, repairs, and development
Maintain emergency response plans for the office and ensure they are up to date
Ensure the most welcoming and productive office environment by managing building-provided services (janitorial, carpet cleaning, engineering, repairs, etc.). Liaise directly with building management and/or landlord on all office space items per lease agreement.
Manage office supplies and office kitchen stock ordering, receiving, and stocking
Assist the People team with staff onboarding/off-boarding and training event support
Plan and organize Boston office client events, team-building events, and trainings
Additional responsibilities as identified.
Qualifications & Experience:
Bachelor’s degree or equivalent experience
Track record of relevant experience
Strong organization skills
Highly proficient with Microsoft Office Suite: especially work with MS Teams; Outlook; Excel; Word, PowerPoint
Excellent oral and written communication skills
Impeccable attention to detail and self-review and strong follow-up skills
Demonstrates ownership and accuracy of work product
Strong collaborator who knows how to connect the dots
Strong focus on customer service and employee experience
Professional services industry experience strongly preferred
Self-starter who can work with minimal oversight
Ability and desire to learn and develop new skills
Base Range: 70-80K
This is a bonus-eligible position.
unlimited PTO, subject to approval by line manager & provided goals of the business are met / there is coverage for EA duties + week of Dec 25-Jan 1 firm-wide shut down
4% Safe Harbor 401K contribution (not a match, contribution irrespective of employee contributions); eligibility 1st day of mo. after 90 days of start
wellness stipend up to $100 / mo. (physical or mental wellness not otherwise paid for by insurance)
mobile phone stipend
health benefits (large share of premium covered by the firm)
Carrot - a specialty family planning benefit for anything in that realm not covered by insurance (10K lifetime max benefit)
Back up dependent care (adult & childcare)
Generous parental leave policy
Gift matching for donations to non-profits (certain types are excluded)