Accounting Coordinator
OVERVIEW:
The Accounting Coordinator is responsible to for the management and performance of a wide range of accounting and financial functions. Principal activities include: providing a variety of recordkeeping services including but not limited to accounts receivable, billing and contracts. Additional activities include providing back-up administrative support as needed.
Accounts Payable:
- Codes and processes invoices utilizing accounting software, obtains and verifies appropriate approvals, and allocates expenses as appropriate.
- Process checks while ensuring appropriate documentation and approval.
- Responds to office inquiries and handles or directs to appropriate contact as needed.
- Creates and maintains vendor and department files.
- Acts as resource for secretarial support staff
- Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
- Complies with and understands Firm operations, policies, and procedures.
- Performs other related duties as assigned.
- Knowledge of firm accounting and relevant computer software programs (e.g., Coyote Analytics, Chrome River, Outlook, Excel, ), with the ability to learn new software and operating systems
- Responds to inquiries as needed and follow up on past due notices.
Accounts Receivable:
- Process and manage payments from clients
- Follow up on past due accounts
- Resolve billing discrepancies
Billing Responsibilities:
- Billing tasks may include preparing billing statements
- Distribute invoices via email and or U.S. mail
Contracts:
- Organize, review and follow up on unexecuted client contracts
- Update client contract profile, on an as needed basis
- Assist with certificate of insurance renewals
QUALIFICATIONS:
- Willingness to work in L.A. office
- 2-3 years accounting experience including payroll and accounts payable; preferably within a law firm
- Experience working with Coyote Analytics and Chrome River and/or similar software
- High proficiency in Microsoft Office, specifically Excel and Word.
- Excellent writing skills, effective verbal and interpersonal communications skills.
- Must be highly organized and capable of managing multiple tasks and priorities.
- Attention to detail with accurate data entry skills.
- Proven ability to meet deadlines.
- Ability to maintain strict confidence.