Job Description
Job Description
We are hiring for our client - Highgate.
Overview:
The Clerical Assistant/Front Office position plays a crucial role in ensuring the smooth operation of the front office by providing administrative and clerical support. This role is pivotal in maintaining a positive and professional image for the company and ensuring that all administrative tasks are handled efficiently.
Key Responsibilities:
- Manage incoming and outgoing correspondence, including emails and phone calls
- Assist with front desk reception duties, including greeting and assisting visitors
- Organize and maintain physical and digital files and records
- Coordinate appointments and meetings, and manage calendars
- Assist with data entry and basic bookkeeping tasks
- Handle office supply inventory and place orders when necessary
- Assist with organizing and coordinating company events and meetings
- Provide general administrative support to various departments as needed
- Conduct basic research as requested
- Assist with travel arrangements and accommodations
Required Qualifications:
- High school diploma or equivalent
- Proven work experience as a clerical assistant or in a similar role
- Proficiency in Microsoft Office suite
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Customer service-oriented with a professional and friendly demeanor
- Ability to prioritize and manage time effectively
- Basic knowledge of office equipment and procedures
- Attention to detail and problem-solving skills
- Ability to maintain confidentiality