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Job ID#: 23027
Executive Admin Assistant
To $42 hourly
Energy corridor location
Great hybrid schedule!
Must have extensive experience with calendaring and travel
Responsible for providing administrative and secretarial services to the organization.
Activities include:
- Producing documents.
- Collecting, recording, sorting and filing information.
- Handling mail.
- Preparing routine reports.
- Making travel arrangements.
- Arranging appointments.
- Responding to inquiries.
- Data entry.
- Operating office equipment.
- Also includes responsibilities for reception/telephone/switchboard and greeting visitors
- Manage the executive's schedules.
- Make travel arrangements to make the best use of their time.
- Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
- Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public.
- Handle confidential information.
- Maintain the security of the executive's records and files.
- Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established
budgets.
- Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes
- Provide high level secretarial and administrative support for one or more of the organization's executives, requiring discretion, confidentiality,
a good understanding of technical and business vocabulary, and detailed knowledge of the organization's operations, procedures, and people.
Responsibilities:
- Manage the executive's schedules.
- Make travel arrangements to make the best use of their time.
- Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
- Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public.
- Handle confidential information.
- Maintain the security of the executive's records and files.
- Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
- Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening
and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases;
arranging and attending meetings; taking and distributing minutes.
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