Part Time Position Transitioning into Full Time
Description:HR Assistant
FLSA Status: Non-Exempt
Reports to: HR Manager
Supervises: N/A
Job Purpose:
Support the HR department. Assist the HR Manager by running payroll, various department related projects, activities and/or program implementation as aligned with overall organization and department goals and objectives. Assist in the processing of company’s semi-monthly payroll for multiple companies. Log documents for legal compliance. Must practice high level of confidentiality due to HR data and ensure HR files are secure.
Essential Job Functions:
Payroll
· Run semi-monthly Payroll using ADP WFN.
· Must have 1 year payroll experience.
· Inputting new hires data, calculate pro-rated accruals and paychecks, set up hourly new hires on biometrics, verify vacation and sick leave balances, audit timecards for hours, sick and vacation, generate reports and ad-hoc as needed.
· Update and maintain record-keeping of employee information within payroll systems and reports.
· Keep up-to-date in payroll laws and ensure company is compliant.
HR
· Support HR department and employees: recruiting, benefits, LOA’s, W/C, AAP. Prefer three plus years’ experience and some exposure to HR.
· Benefits: Assisting employees with benefit questions, open enrollment, new hire timely enrollment in benefit plans. Reconciling invoices. Implementing ACA requirements.
· Recruiting: Assist in full-cycle recruiting from sourcing, job posting and pre-screening potential candidates for open positions. Coordinate and set-up interview scheduling with applicant and interviewers. Perform and complete applicant reference and background checks. Preparing offer letters for HR Director, running background reports and clearing candidates to start work.
· Onboarding – Assemble new hire packets for all new hires. Schedule, coordinate and facilitate new hire orientation and onboarding (business cards, phone, id badges taken and issues). Audit new hire paperwork for completion and compliance.
· W/C – keep current and file OSHA 300 report. Work with employees on WC leaves to get them back to work as soon as possible and work with any accommodations. Process paperwork and claims and any follow up to WC injuries.
· AAP – keep AAP logs updated as recruiting and hiring occur. Cumulate data to send to consultants at end of Swifts AAP year (8/31).
· Ensure and follow-up on HR compliance requirements, i.e. keep HR posters up-to-date, OSHA 300 Posting, Affirmative Action plan etc.
· Keep current with laws and compliance issues. Keep current in changing HR compliance laws with on-going education on related HR subjects.
· Must practice high level of confidentiality due to HR data and ensure HR files are secure.
Administrative
· Support to company by handling information requests, and performing administrative functions such as preparing correspondence, filing, and administrative office work, maintaining kitchen supplies, arranging conference rooms.
· Assist with customer / client visits by greeting them in the lobby, coordinating food during meetings, arranging conference rooms.
· Assist / coordinate all hands meetings, morale functions (luncheons, holiday functions etc.)
· Interact with employees and provide exceptional customer service to both internal employees and external customers/vendors.
· Ability to research data for projects.
Qualifications:
· Bachelor’s Degree.
- Must have 1 year payroll experience.
· Ideally 3+ years’ experience in HR or Office Administration.
· Ability to deal with and meet deadlines.
· Data management and entry, with particular attention to detail.
· Aerospace manufacturing environment experience helpful.
· Attention to detail, basic math skills to calculate payroll data.
· Excellent interpersonal skills; ability to build strong working relationships with business unit management.
· Ability to maintain composure and remain professional and calm in circumstances that may be difficult while dealing with employee relations issues.
· Remain objective and keep companies best interest in mind.
· Representing the HR department in a professional and objective manner to best serve the company needs.
· Ability to deal with sensitive confidential information.
· Ability to multi task – we are a small company and this position will need to be flexible and able to handle multiple tasks and work demands with interruptions while staying on track.
· Excellent interpersonal skills and solid communication skills, both written and verbal.
· This position is a Monday – Friday, part-time transitioning to full-time position.
Computer Skills Required:
· Computer proficiency Excel, Word, PowerPoint, Outlook
· Familiar with payroll systems – ideally ADP.
· Internet savvy – ability to do research on HR projects
Working Conditions:
Long periods of sitting at a desk working on a computer. May involve data inputting for extensive time periods in a day. Primarily in an office environment, occasionally in shop environment as required. Occasional shop floor environment to assist employees on shop floor with HR issues/questions or to collect timecard data to close payroll.
Periodic weekend or evening work if business needs require.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Must be “US PERSON” per ITAR requirements. Swift is an EEOC.