The Project Coordinator’s role is to complement the Project Manager’s role of ensuring that projects progress on schedule, on budget, whilst maintaining a high standard of quality that is within the scope of work.
DUTIES & RESPONSIBILIITES:
Administrative and Coordinating Project Activities
- Organizes and coordinates project activities
- Primary resource for document control
- Downloads full submission sets to our server
- Coordinates printing and distribution of hard copy documents
- Coordinates distribution of digital documents
- Accesses/downloads remote documents, initiating local filing, and record keeping process
- Ensures understanding of the contract Scope of Work
- Schedules consultant coordination meetings
- Prepares consultant correspondence and coordination
- Assists with preparation of monthly project reports
- Liaises with internal parties to confirm status, receive and return completed assignments
- Data entry – such as entering preliminary data into contracts, assisting project manager in project setup and maintaining current information
- Prepares meeting minutes and distributes after PM sign-off
- Assists in preparation of presentations
- Maintain project database and project folder structure.
- Ensures confidentiality agreements are signed and on file for new team members
- Ensures Electronic File Distribution Agreements are signed and on file prior to drawing / model distribution per contract
- Performs a variety of contract management functions with emphasis on contract review, assembly of standard forms of agreement, and coordination with Corporate Legal resources
- Enter preliminary data into contracts
- Request Certificate of Insurance and Risk Committee Review and follow up
- Coordinate process for final execution of agreements with Corporate Legal resources, consultants, clients and others as directed
Construction Contract Administration Functions:
- Coordinates office activities to support Contract Administration
- Tracks/logs, prioritizes, coordinates, distributes, and returns incoming RFIs and Submittals
- Prioritizes submittal reviews and manages circulation sequence.
- Compiles and issues site instructions
- Coordinates LEED-related submittals with Research Group for timely input and review
- Tracks submittals against requirements of the Project Manual.
- Enters progress items and assists in preparation of certificates of payment and monthly progress reports
- Organizes and maintains Construction Administration documentation
- Works with the team for occupancy including coordination of close out documents, occupancy documentation and recording deficiencies
Requirements
- Prior experience in a similar position in an architectural studio, construction, or engineering firm is an asset
- Strong communication skills: written and oral
- Must be organized, able to multi-task, and be versatile as you will be working on multiple projects and working with other P&W offices
- Interpersonal skills: supportive, helpful, approachable, collaborative
- A desire to engage and invest in our firm and project goals of design excellence, building performance, sustainability at all scales, and rigour in execution and delivery.
- 2+ years in a similar role
- Self-starter who is able to work well independently and with the team
- Software Skills; Microsoft Office Suit, Bluebeam Revu, Adobe Acrobat
Not essential but preferred software skills:
- BIM360/Autodesk Construction Cloud
- SharePoint
- Adobe suite
Qualified candidates should upload a resume to this application/their profile.
For a glimpse of what it’s like to work at Perkins&Will watch our video on what we like most about working here.
WATCH NOW >
If you describe yourself as a team player, proactive, enthusiastic, possess a high level of integrity and the willingness to make a significant contribution, we invite you to provide a resume and apply for this opportunity.
We thank all interested candidates but due to the volume of applications we receive, only candidates selected for an interview will be contacted. We additionally review our pay practices, conduct pay equity audits, and ensure our managers are trained in our pay practices on an annual basis. At the time of posting this job advertisement, the annual pay salary range for this position is between $59,000 - $75,300 commensurate with qualifications. At Perkins&Will, we value diversity, inclusion, and equity. Our teams work collaboratively and respect each person’s unique perspective and contribution. Our diverse teams fuel innovation and creativity, which in turn support our excellence in design.
We believe that inclusion spurs creativity and that innovation is born from an engaged culture of diverse people and ideas. By moving beyond barriers and stereotypes of gender, race, color, religion, national origin, ancestry, age, medical condition, disability, sexual orientation, gender identity, veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve.