Position: Administrative Specialist III
Location: West Hollywood, CA
Pay: $35.16/hour
Experience: 4 to 5 years of related administrative experience
Education:
- High school diploma or GED
- Associate’s degree in related field is preferred
Type: Full-time; Contract
Schedule: Monday - Thursday, 8 a.m. to 6 p.m.; every other Friday, 8 a.m. to 5 p.m.
HB Staffing is seeking an
Administrative Specialist III to join a growing and dynamic team!
Job Description:
- Provide administrative support for temporary assignments across various City departments under HR supervision
- Perform a variety of clerical tasks including correspondence, report generation and information gathering for special projects
- Assist with event and program coordination, including material organization, vendor agreements and distributing information
- Manage constituent relations by screening visitors, answering inquiries and directing to appropriate departments
- Prepare and process financial documents, permits, citations and other essential administrative paperwork
- Maintain databases, logs and filing systems, ensuring accurate data entry and record-keeping
- Coordinate and take minutes for meetings, including setting up audiovisual equipment and preparing agendas
- Handle incoming and outgoing mail, including sorting, distributing and processing mass mailings
- Generate purchase orders, manage vendor files and oversee office supplies and equipment maintenance
- Maintain professional relationships with staff, vendors and external organizations to support assigned responsibilities
Position Requirements:
- Must be self-motivated and a fast learner
- Amazing customer service skills
- Excellent multi-tasking and time management skills
- Must be able to meet deadlines and prioritize workload
- Able to communicate effectively
- Cash handling experience preferred
- Experience processing PO’s and invoices
HB Staffing does not just connect you with a job; we offer a Professional Mentoring & Education Program to help you be great at your job, love it, and grow.
HB Staffing is part of
Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.