Administrative Assistant / Front Desk
We are seeking a detail-oriented and motivated individual to join our team as an Administrative Assistant / Front Desk personnel. This role will primarily involve providing administrative support and handling data entry tasks using QuickBooks. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate proficiency in QuickBooks software.
Responsibilities:
- Provide administrative support to ensure efficient operation of the office.
- Perform data entry tasks accurately and efficiently using QuickBooks.
- Manage front desk activities, including answering and directing phone calls, greeting visitors, and handling incoming/outgoing mail.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders.
- Assist in scheduling appointments and meetings as needed.
- Organize and maintain physical and electronic files and records.
- Assist in other administrative tasks and projects as assigned.
Qualifications:
- Previous experience as an administrative assistant or in a similar role.
- Proficiency in QuickBooks software is required.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to multitask and prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- High school diploma or equivalent.
If you are a self-motivated individual with a passion for providing exceptional administrative support and possess the required qualifications, we encourage you to apply for this position.