Brief Description
Position Summary:
The
Accounts Payable Supervisor is accountable for ensuring the successful day-to-day operations of the accounts payable team. The Accounts Payable Supervisor will manage their assigned Accounts Payable team members and direct the processing and timely payment of invoices and credits, and reliable, easily accessible recordkeeping, liaising with vendors and Fresh Direct business partners.
The Accounts Payable Supervisor provides strong leadership and works with the Accounts Payable Manager to identify and implement continuous improvement initiatives and coordinates with Information Technology to resolve system issues, set project priorities, and better leverage systems.
The right candidate will possess strong technical, organizational, communication and interpersonal skills as well as demonstrate a positive attitude that matches the entrepreneurial spirit of the company.
Essential Functions: - Accounts Management & Administration
- Oversee the daily Accounts Payable process, including establishing new vendors and existing vendor modifications, invoice processing and cash distributions.
- Assist Accounts Payable Manager with period close process
- Ensure disbursements comply with company guidelines and vendor terms
- Ensure adherence to financial controls environment
- Promote best practices and consider automation and efficiencies
- Ensure prompt and complete responses to Accounts Payable related inquiries
- Ensure accurate recording of all invoices, particularly those with variances to purchase order
- Monitoring queues to maintain timely approval and processing of invoices
- Leadership Responsibilities
- Supervise team of 4 – 6 individuals
- Evaluate quality of work produced by Accounts Payable Team and provide real-time feedback to foster growth and improvement
- Establish staff metrics to measure productivity and ensure team is producing the required output
- Mentor team to set measurable personal goals aligned with department goals. Develop team skills utilizing tools available (LinkedIn Learning, conferences, etc)
- Develop team capabilities including cross training and ensuring back-ups are available for all functions
- Develop strong relationships with internal clients and peers across the organization
- Non-Daily Responsibilities
- Proactively identify problems, work with team members to find solutions, and communicate to team members and business partners
- Assist with the completion of all financial reporting to regulatory agencies (i.e. 1099)
- Support ad hoc requests related to the Accounts Payable Department
- System improvements- Anticipated 2022 implementation of new accounts payable software providing improved invoice scanning and workflow management. The Accounts Payable Manager and Supervisor will be a key stakeholders shaping configuration and transitioning Accounts Payable team and business partners onto the new software.
Interactions:
The Accounts Payable Supervisor oversees the Accounts Payable Specialists/Clerks daily with guidance from the Accounts Payable Manager on departmental goals and expectations.
Supervision Received:
- Receives guidance and supervision from the Accounts Payable Manager.
- Uses initiative in carrying out recurring assignments independently without specific instruction and consults with Accounts Payable Manager and/or Director of Accounting and/or Controller on unique situations which do not have clear precedents.
Supervisory Duties:
- Manage and review the work of two to six (2-6) Accounts Payable team members
- Lead and encourage development of team member skills, leveraging resources available
Minimum Qualifications:
- Bachelors Degree, emphasis on courses in accounting, finance or related field preferred
- A minimum of five (5) years of relevant experience in an accounts payable role
- Minimum of one (1) year in a Lead or Supervisor role preferred
- Experience in an inventory driven industry (three-way-match, PO exceptions, pricing variations, freight claims, etc)
Knowledge, Skills, and Abilities:
- Strong organizational skills and proven leadership ability
- Thorough knowledge of accounts payable and accounting policies and procedures.
- Knowledge of tax compliance a plus
- Excellent communication and presentation skills and the ability to work well with others.
- SAP experience strongly preferred
- Proficient with Microsoft applications
- Experience working in a high-volume invoice environment (approximately 100k invoices per annum)
- Demonstrated ability to problem solve and promote continuous improvement and drive process automation
- Demonstrate open and collaborative leadership style that encourages teamwork and cooperation
- Highly organized and professional
- Strong work ethic with drive to achieve
- Effective problem solver