As the Executive Assistant to the senior leaders of the Marketing organization and Talent organization, you will have a front-row view to the operational planning, strategy, and execution of the marketing, product marketing, education & advocacy and talent teams. This role requires a sharp, independent self-starter who executes with confidence and grace under pressure, but garners respect through operating with thoughtfulness, empathy, and a deep understanding of the organization’s mission, vision, and values.
What you will be doing:
While the Executive Assistant will require expert travel planning and calendar management skills, the ideal candidate will feel comfortable thinking holistically and strategically about all projects outside of basic administration. The person in this role should embrace and excel at partnering with different personalities, leading with executive presence, and know how to adapt to achieve success. The ideal candidate will build trust, maintain confidentiality, and operate with integrity in all interactions.
The Executive Assistant will partner with the executive to craft messages to key stakeholders. Excellent communication skills (written and oral), as well as executive presence, including the ability to easily switch tones based on the audience, is not only necessary, but crucial in this EA role. It is important for the EA to take time to understand the business, the key stakeholders, and the goals of the Marketing organization, and use all available resources to gather context when details are ambiguous.
Specific activities include:
- Align the leaders’ time with their priorities
- Own the planning and execution of projects, but delegate when needed
- Increase the leaders’ bandwidth and productivity by proactively taking things off their plate and driving projects to completion
- Lead the agenda planning, communication and recaps of the marketing and talent leadership team meetings and summits, including event planning on behalf of the leaders
- Ensure the leaders are prepared for all engagements, including but not limited to complete briefing materials, agendas, and travel itineraries. This will often require cross-functional collaboration and influence
- Work with marketing and talent teams to streamline executive requests
- Expertly arrange travel, and review for accuracy
- Complete details of expense reports on behalf of the leaders
- Communicate changes with empathy and respect
- Strong ability to read the room and adjust as needed
- Extremely proficient with Microsoft Office Suite drive with high aptitude for learning new software and systems.
- Diverse background including experience in project/program management
What you bring to the team:
- 7+ years’ experience serving C-Level executives in a 1:1 or 2:1 capacity, preferably in a high growth or entrepreneurial environment
- 2+ years of project management
- Exceptional written and verbal storytelling ability
- Strong customer-centric mindset
What we have for you:
- Take time to rest and recharge with generous time off, paid company holidays and end of year company shutdown.
- Medical, dental, vision, employer-paid life insurance and disability benefits
- Access to Health Savings Account (HSA) with $1,000 Single/$2,000 annual employer contribution
- Access to free paid telemedicine and wellness offers through medical plan
- Fertility and family planning benefits with financial assistance for adoption and surrogacy
- Paid parental leave and family caregiver leaves
- Annual professional development reimbursement
- Mental health support with 12 free counseling sessions for you and your family members
- 401k with annual employer match
- Equity program and performance-based bonuses
- Bring Your Own Device technology stipend
- Seismic Cares Program with charitable donation matching
- Communities of Belonging (employee resource/affinity groups)
#OneSeismic culture that celebrates wins, encourages autonomy, ownership, and transparency
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