Job Summary
The Accounts Receivable Associate I position reports to the Credit and Collections Manager, and ensures incoming payments are received, identified, accurately posted daily to customer accounts and applied towards applicable outstanding customer invoices in a timely manner. This position serves as a resource for the A/R department and assists with billing duties as needed.
Essential Functions
- Prepare, post, verify, and record customer payments and transactions on a daily basis
- Process electronic bank deposits and balance deposits against bank activity
- Process credit card payments and allocate funds to corresponding client invoices
- Process incoming/outgoing wires; coordinating contact with bank and customers as needed
- Allocate all receivables to client invoices utilizing analytical skills to identify inconsistencies or inaccuracies
- Research account discrepancies and past due amounts with the assistance of Credit and Collections Manager and billing department and from customers, where applicable
- Resolve discrepancies with adjusting entries as approved
- Assist in resolving customer inquiries regarding invoicing and payment processing
- Generate reports for internal use to varying levels of management relevant to receivables
- Maintain accurate historical records by utilizing imaging system
- Prepare daily and future cash forecasts for CEO/CFO review
- Collaborate with Staff Accountants to provide cash transaction backup for journal entries
- Assist in special projects as assigned
- Comply with all quality, safety and performance requirements relevant to the position
- Maintain the confidential nature of Accounts Receivable Department work
- Performs other duties as requested, directed or assigned
Required Qualifications And Experience
- High School Diploma or G.E.D. required; Bachelor’s Degree in Accounting is preferred
- Minimum of 3-5 years’ experience in job related accounting duties
Preferred Knowledge, Skills, And Abilities
- Must complete work with a limited degree of supervision
- Ability to process multiple types of billings for multiple customers/contracts
- Ability to read and interpret contracts and purchase orders and maintain confidentiality
- Proficient in Microsoft Office programs, ERP system, and knowledge of Accounting Principles and Accounts Payable functions
- Possess a strong multi-tasking ability
- Ability to communicate effectively, both verbal and written with customers and employees at all levels
Working Conditions
- Will work in an office setting.
- Moving about to accomplish tasks or moving from one worksite to another.
- Ability to operate a computer and other office productivity.
- Constantly perform repeating motions that may include feet, leg, wrists, hands and/or fingers.
- Frequently communicate with other members of the team. Must be able to exchange accurate information in a clear manner.
- Work that includes moving and/or lifting objects up to 25 pounds.
- Non-routine hours are required at times
- On-site role that requires attendance to an office or a job site
Bay Ltd. is an Equal Opportunity Employer