Life At PE
Perkins Eastman is a global design firm with expertise that covers all aspects of the built environment. With studios in 24 locations globally, we design for people, to enhance the human experience and leave a lasting and positive impact on people’s lives and the world we inhabit.
The Opportunity
The role of the Studio Administrator is essential to maintaining a positive and mutually supportive culture within this creative Architectural Studio. This role is part of the Operations Team for the region and reports directly to the Regional Operations Manager. The Studio Administrator represents the face of the office and needs to have a positive and upbeat personality and attitude. Our ideal candidate is a smart self-starter, who goes above and beyond to support and nurture our hard-working team.
Primary Responsibilities
- Front desk responsibilities, including answering phones, transferring calls, greeting visitors, accepting deliveries, sending out packages, as well as checking, sorting, distributing, and sending mail, etc.
- Assist with local day-to-day operations, including general office electronic and hardcopy filing, maintaining office supply inventory, and providing general tidying and upkeep of office space.
- Review/approve timesheets and expense reports in a timely fashion, as well as assist Managing Principals with compiling receipts and submitting expenses.
- Coordinate and schedule Studio Lunch and Learns for Continuing Education for technical staff.
- Coordinate and schedule vendor activities, equipment servicing, and other office maintenance contractors, such as cleaners, etc.
- Maintain records archiving and retention process, with input from project managers.
- Coordinate/plan office-wide staff events in conjunction with Regional Operations Manager and the Managing Principal
- Support Managing Principals, Project Managers, and Regional Operations Manager, with additional tasks, as requested.
- Work with local team, as well as company-wide IT team, to provide basic troubleshooting, including printer/toner issues, paper jams, setting up docking stations, etc.
- Coordinate with Regional Operations Manager and provide back-up support, as needed, to Region-Wide Operations Team
Required Qualifications
- Associate or bachelor’s degree required.
- 3 to 5 years of experience as Administrative Assistant, Office Administrator, or similar, for a small to medium size business entity; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with InDesign is a plus.
- Excellent organizational, time management, and communication skills
- Ability to establish and enhance effective working relationships with co-workers.
- Be self-motivated with the ability to respond to issues of urgency, in a timely manner.
Compensation may vary based on the job level and your geographical work location.
Work Schedule
Position Type: Part-time
Hours: 24 hours per week
Days: Monday, Wednesday and Friday
What We Offer You
- Robust medical, dental and vision coverage
- 401k Options
- PTO Hours
- Company Paid Holidays
- Life Insurance
- Pre-tax commuter benefits
- Professional Development
- Competitive salary
Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.