We are hiring an Administrative Coordinator for the world's leader in music-based entertainment in Nashville, TN!
This is a 3 month contract opportunity with opportunity to extend / convert depending on headcount and performance.
Schedule: 9a-6p, M-Th in-office, Fri remote.
What you'll bring:
- 2+ years of administrative experience
- Previous music industry experience a huge plus!
- College degree preferred
- Proficiency in Excel and MS Office
- Superior communication and people skills
- Attention to detail
- Tech savvy nature
- Ability to multitask and work in a fast-paced environment
What you'll do:
- Provide administrative support related to the budget and operational aspects of the recording and marketing process, including but not limited to analyzing recording actuals vs budgets, liaison with A&R and legal departments, liaison with TEAM and issuance of musician/vocalist PO’s, issuance of recording reservations, reporting, open PO research and maintenance, assist in training in-house staff on Uniport 3, act as back-up when another department member is out of office.
- Work cross-divisionally between the A&R and Finance departments ensuring budgets are up-to-date and tracking production expenses related to each project vs budget.
- Liaise with Legal department regarding LOD and Producer Agreements for all recording projects.
- Provide recording summaries/actuals to A&R and Finance as needed.
- Serve as a liaison with TEAM Music for recording musicians and vocalists. Issue TEAM PO’s and submit payments through the UMG UniPort system.
- Access Veva system to check on recording parts delivery status.
- Perform reconciliation of all current projects to ensure that production expenses are being booked properly and that all expenses are accounted for.
- Assist in open PO research and maintenance for both recording and marketing.
- Learn and assist in training in-house staff on UniPort.
- Act as back-up when one of the team members is out of the office.
- Assist Finance on an as-needed basis.