Innovative Driven is currently seeking a full-time Office Coordinator to support a highly prestigious, international law firm client in San Francisco! This is a tremendous opportunity for a strong administrative professional!
Responsibilities include but are not limited to:
- Assist Office Management and senior staff with all aspects of office administration and legal secretarial functions.
- Communicate clearly and effectively with attorneys, clients and guests by phone, email and in-person.
- Manage front desk reception, conference room scheduling and assist with preparation for meetings and events.
- Maintain a fully-stocked office: assist in ordering office supplies, food & beverage, and keeping organized inventory of all supplies
- Coordinate with other departments, including Practice Management & Marketing, Accounting, and Legal Support Services.
- Manage calendars and arrange schedules
- Assist with document production, photocopying and filing for the office.
- Answer telephones and take accurate messages
- Prepare time ticket entries and assist with client billing.
- Assist with processing invoices, credit card reconciliation, facilities requests, building forms and vendor COI forms.
- Perform other administrative duties as they arise.
Requirements:
- Minimum 3 years experience in a law firm or corporate environment.
- Excellent Microsoft Office skills.
- Flexibility to work overtime.