Virtual Therapeutics Corporation (Larkspur, CA)
Overview:
The Company And Team
At Virtual Therapeutics, we are on a mission to combat the global mental health crisis using immersive virtual reality technology, evidence-based techniques and engaging content. With decades of diverse experience and a unique set of resources at our disposal, Virtual Therapeutics is dedicated to building a new class of virtual reality products that will dramatically broaden access to engaging therapies designed to improve health and wellness.
With mental health and wellbeing at the core of everything we do, our team is committed to fostering a culture of trust, collaboration, and passion. We are excited to grow alongside you as Virtual Therapeutics continues to transform with each passing day!
The Role
We are looking for a part-time Office Manager to help support the day-to-day administrative and facility operations for Virtual Therapeutics
Larkspur, California office. This role includes assisting with facilities management, company event planning, HR support, and other administrative support. You will work closely with the main offices HR/Office Manager to build and maintain a positive and productive work environment by supporting our employees with organizational effectiveness, efficient communication, and a commitment to a culture of trust and collaboration.
Responsibilities:
- Maintain office operations, including ordering and restocking office supplies, and receiving and distributing mail.
- Support on-site employees by answering first-level employee requests and questions related to office equipment and maintenance.
- Ensure consistent organization and maintenance of office facilities.
- Manage and coordinate office visits for guests, including clients, vendors, and other stakeholders.
- Coordinate domestic and international travel arrangements with VTs Office Manager.
- Plan and coordinate on-site and inter-office activities, employee engagements and annual events (e.g. celebrations, business lunches.) with VTs Office Manager.
- Organize company meetings, including arranging catering and making restaurant reservations.
- Assist VTs Office Manager with on-site recruitment procedures, including employee onboarding and exit processes.
- Track workplace operational spending, continually seeking efficiency and opportunities to allocate resources while maintaining quality experiences.
- Coordinate and assist VTs Office Manager with invoice processing and company file management.
- Maintain and support office policies and procedures in liaison with VTs Office Manager, HR, and executive staff.
- Collaborate with VTs Office Manager to improve office operational standards.
Required/Minimum Qualifications:
- 3+ years of experience in office administration, HR, facilities management and/or equivalent work experience.
- Bachelor's degree in Business Administration, Communications, or equivalent work experience.
- Ability to work on-site
Preferred Qualifications:
- Proficiency in administrative software including Microsoft Office, Google Suite, Slack (or equivalent communications software), SharePoint and/or Confluence.
- Excellent written/verbal communication and interpersonal skills.
- Passion for creating a seamless and high-functioning office environment.
- Ability to work independently and as part of a team.
- Flexible and comfortable in a fast-paced, ever-changing environment.
- Strong organizational and analytical skills.
- Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong work ethic and sense of personal responsibility.
Hours and Schedule:
- Up to 25 hours per week.
- Monday to Friday, between 9:00 AM to 5:00 PM PDT
Pay Range
Equal Opportunity Employment Statement:
Virtual Therapeutics is an equal opportunity employer committed to fostering an inclusive, innovative environment. We provide employment opportunities without regard to age, race, color, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law. If there are preparations or accommodations we can make to help ensure you have a comfortable and positive interview experience, please let us know.
California Compliance:
Pursuant to the California Fair Chance Act, we will consider for employment qualified applicants with arrest and conviction records. Virtual Therapeutics complies with all California labor laws, including but not limited to the California Family Rights Act (CFRA), the California Consumer Privacy Act (CCPA), and the Healthy Workplaces, Healthy Families Act.