About
Jesica is a recruiting agency that utilizes AI to source, screen and match candidates to right career opportunities. We work on behalf on our clients who are actively seeking qualified candidates to these roles. If you are a candidate either actively looking or just browsing, we highly encourage you to complete the application process as you never know what opportunities we might match you with!
Responsibilities
- Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
- Coordinate and prepare materials for meetings, presentations, and reports.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Organize and maintain filing systems, both electronic and physical, ensuring data is easily accessible.
- Assist in the preparation of regularly scheduled reports and presentations.
- Perform data entry and maintain databases using CRM software.
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Support the HR department with onboarding new hires and maintaining employee records.
- Order office supplies and research new deals and suppliers.
- Liaise with external partners, vendors, and clients as needed.
- Provide general support to visitors and act as the point of contact for internal and external clients.
Requirements
- Proven experience as an Administrative Assistant or in a similar role for at least 3 years.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with calendar management tools and CRM software.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Ability to handle sensitive information with discretion and confidentiality.
- Familiarity with office equipment, such as printers, copiers, and fax machines.
- Ability to work independently and as part of a team.
- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
Benefits
Varies by Role, Location and our clients. However, we strive to ensure that the pay is competitive and that there's a strong benefits package included