Administrative Assistant – Jewelry Team
Rapaport is seeking an experienced and highly motivated Administrative Assistant for the New York office. Our team of dedicated and warm employees create a supportive community that welcomes new people and innovative ideas. This is a great career opportunity if you are honest, efficient, effective and passionate about what you do. We invite you to come join our growing team as we introduce new products and services that help members within the diamond and jewelry industry
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Dutie
- s:Collaborate with the Jewelry Team to support jewelry events and meet all client requirements and nee
- dsMaintain and update all client account details in company’s CRM and database syste
- msSupport team with jewelry intake processes by recording all item details, tagging, and scanning jewelry for invento
- ryServe as a runner to collect and deliver jewelry and merchandise from clients within the diamond distri
- ctAssist in documenting offers on client merchandise involved in brokerage deals and ensure accurate tracking of these offers and subsequent transactions. Maintain detailed records of all brokerage items handled, sold, or returned to sellers in the offi
- ceHelp manage and update compliance documentation for all clients to ensure adherence to company compliance regulatio
- nsAssist in the preparation and updating of invoices and financial recor
- dsReach out to clients to confirm shipping preferences, prepare shipping memos and documentation, and coordinate domestic and international shipmen
- tsOrganize and prepare jewelry returns as per client requests, ensuring precise execution of return procedur
- esAssist with client outreach for auctions, including phone and e-mail follow-u
- psProvide top-tier customer service, interacting with clients both in-person and over the pho
- neManage administrative tasks such as scanning, filing, photocopying, and organizing client documents and fil
- esPerform research and data entry tasks as requir
ed
Requireme
- nts:Must have solid computer skills and be proficient in Microsoft Of
- ficeStrong attention to detail as well as solid organizational/time management sk
- illsStrong written, verbal communication skills a
- mustIndependent, resourceful, organized, and a self-sta
- rterAbility to multitask in a fast-paced environ
- mentMust be capable, trustworthy, personable and have a positive atti
tude
This is a paid full-time pos
ition