Core Responsibilities
Reporting to the Executive Vice President, core responsibilities include, but are not limited to, the following:
- Provides administrative support to the Executive Vice President including managing their calendar, scheduling meetings, arranging travel, preparing and submitting expense reports, and preparing pertinent material for meetings, events, travel, and daily activities.
- Performs general reception duties, including answering and triaging phone calls, accepting and distributing mail and packages, and greeting visitors and guests. Maintains and keeps the front reception area clean and presentable with all necessary material.
- Supports the Manager of Organizational Operations with daily office operations, including replenishing office supplies, maintaining storage areas, coordinating bulk mailings and assisting with logistics for internal and external meetings and events.
- Works on special projects and other duties as assigned.
Qualifications
The ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:
- Associate degree (Bachelor's degree preferred).
- Three years of relevant administrative experience; nonprofit experience a plus.
- Strong organizational and analytical skills and attention to detail with completeness and accuracy of work product.
- Excellent written and verbal communication skills.
- Excellent customer service and interpersonal skills. The ideal candidate will have a great attitude and be a people-person.
- Strong time-management skills with ability to prioritize, multi-task, and meet deadlines.
- Experience and sound judgment in handling and maintaining confidential and sensitive information.
- Experience responding to shifting demands and changing priorities in a fast-paced, dynamic environment.
- Problem-solving and sound, logical decision-making skills.
- Broad fundamental knowledge of the organization's vision, mission, core values, and functions.
- Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint, as well as database management systems and virtual meeting platforms.
- Ability to operate and troubleshoot standard office equipment.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.