Accounts Payable Supervisor
San Diego (Carlsbad), CA | Finance | Full-time
As an Accounts Payable Clerk, you will assist with accounting records and ledgers by reconciling monthly statements and transactions. You will process vendor invoices, resolve invoice disputes, maintain and organize filing, and book accruals for month-end close. You will collaborate with the accounting team to determine and establish best practices.
You will:
Check and approve all vouchers for payment
Enter all scheduled accounts payable invoices into system
Manage weekly payment cycles, including matching payments to supporting invoices and mailing
Maintain accounts payable files, including unpaid invoices, paid invoices, permanent vendor files
Maintain excellent communication and relationships with vendors, employees, and management; answer all vendor inquiries; analyze vendor accounts
Complete payments and controls expenses by receiving, processing, verifying, and reconciling invoices
Reconcile processed work by verifying entries and comparing system reports to balances
Charge expenses to accounts and cost centers by analyzing invoice/expense reports; record entries.
Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation
Ensure credit is received for outstanding memos
Issue stop-payments or purchase order amendments
Pay employees by receiving and verifying expense reports and requests for advances; prepare checks
Maintain accounting ledgers by verifying and posting account transactions
Verify vendor accounts by reconciling monthly statements and related transactions
Disburse petty cash by recording entry and verifying documentation
Report sales taxes by calculating requirements on paid invoices
Protect organization’s value by keeping information confidential
Update job knowledge by participating in educational opportunities
Your skills include:
High school diploma, GED, or equivalent required
Bachelor’s degree in Accounting, Finance, or related field
Previous accounts payable experience preferred
Ability to work under extreme uncertainty
Experience with Netsuite
Experience in the Manufacturing Industry
Proven ability to calculate, post, and manage accounting figures and financial records
Accuracy and attention to detail
Ability to multi-task and work in a fast-paced environment
Ability to organize and manage multiple priorities
You are expected to:
Stay driven, exceptional, and efficient
Achieve 30-60-90 day plan
30-day target: Ability to perform all duties and responsibilities as an Accounts Payable Clerk independently; working knowledge and integration of client's purpose and culture
60-day target: Implementation of knowledge gained in first 30 days to contribute to the clients mission
90-day target: Ability to utilize knowledge and experience gained in first 60 days to appropriately and effectively train others and/or lead a team