Rate: $24-26/HR; W-2 with Benefits
Location: Onsite in Portland, OR
Duration: 3-6 months, Pending extension
Full-time hours
We are seeking a skilled Administrative Assistant to provide crucial support to our executive team. This role demands exceptional organizational abilities, strong communication skills, and the capacity to manage complex tasks efficiently in a fast-paced environment.
Key Responsibilities
- Manage calendars for multiple executives, optimizing time management and scheduling
- Handle email correspondence and maintain organized inboxes
- Coordinate meetings, travel arrangements, and other administrative tasks
- Act as a liaison between executives and internal/external stakeholders
- Prepare and distribute meeting materials, agendas, and minutes
- Manage confidential information with discretion and professionalism
Required Qualifications
- 2-4 years of experience as an Administrative Assistant, preferably in a corporate environment
- Expert proficiency in Microsoft Office applications, especially Outlook
- Strong written and verbal communication skills
- Ability to adapt to changing priorities and handle ambiguity
- Excellent calendar management and organizational skills
- Proactive approach to problem-solving and task management
- Ability to work independently and collaboratively
Preferred Qualifications
- Experience in a large company or relevant industry
- Familiarity with industry-specific terminology and processes
Key Attributes
- Excellent communication skills with a proactive approach to information sharing
- Confidence in seeking clarification when needed
- Strong attention to detail and ability to multitask effectively
- Professional demeanor and ability to interact with senior executives
The target hiring compensation range for this role is $24 to 26/HR. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.