Greysteel, a rapidly growing real estate investment services firm with offices across the United States, is presently seeking a dynamic Office Coordinator who will work closely with the current team of operations professionals.
Please note, this positions requires an in-office presence and is not remote.
Office Coordinator Responsibilities
- Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
- Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting
- Manage production printing of memoranda's, brochures, flyers, postcards
- Manage & organize the swag store, client and employee gifts
- Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list
- Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
- Assist in all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
- Act as point of contact for building maintenance issues
- Arrange office events such as client lunches or team happy hours
- Assist with onboarding new hires and their technical setup
- Make trips to the post-office or other shipping partners
- Other duties as assigned
Qualifications ….
- Bachelor's degree is highly preferred
- Proven experience working in a professional office environment
- Proficient in Microsoft, G-Suite
- Excellent verbal and written communication skills
- High standards of customer service
- Organizational and time management skills
- Great team player
- Enthusiastic and passionate