Description
We are looking for an organized and detail-oriented Executive Administrative Assistant to support our executive team and office operations. This role is ideal for a proactive individual who thrives in a fast-paced environment and enjoys multitasking. You will play a crucial role in managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth and efficient business operations.
Key Responsibilities
Executive Support:
- Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements.
- Prepare reports, presentations, and correspondence for the executive team.
- Act as a liaison between executives and both internal and external stakeholders.
- Handle confidential information with the utmost discretion.
Office Administration
- Coordinate office activities to ensure efficiency and compliance with company policies.
- Assist with meeting preparation and organization, including setting up conference rooms, preparing materials, and taking minutes.
- Monitor and manage office supplies, placing orders as needed.
- Oversee incoming and outgoing mail and courier services.
General Administrative Duties
- Support various departments with administrative tasks such as data entry, filing, and document management.
- Assist with onboarding new employees, preparing workstations, and ensuring necessary supplies are available.
- Handle general inquiries via phone, email, or in person, directing them to the appropriate team members.
- Maintain a clean and organized office environment, including managing equipment and coordinating maintenance.
Qualifications
Education:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
Experience
- 2-4 years of experience in an administrative role, ideally supporting executives and office operations.
Skills
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively within a team.
- High level of professionalism and attention to detail.
Personal Attributes
- Adaptability: Capable of handling unexpected challenges and shifting priorities with a positive attitude.
- Proactive: Anticipates needs and takes initiative to address issues before they arise.
- Confidentiality: Maintains discretion with sensitive information.
Work Environment
This role is based in a professional office setting and involves routine use of standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Employment Type: Full-Time