Job Title: Research Administrator
Job Description
Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process. Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations. Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aids. Manage contract closeout process and audit inquiries; submit final reports and certificates. Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies. Identify and implement process improvements. Participate in and lead cross-campus projects. Train and advise on issues requiring specific technical expertise. Oversee and review the work of other staff. May supervise, train, and mentor other personnel as a resource on subject area to principal investigator staff.
Hard Skills
- Proposal preparation
- Project budgeting
- Cost sharing
- Award setup
- Expenditure review
- Compliance oversight
- Report development
- Forecasting models
- Contract closeout
- Policy interpretation
- Process improvement
Soft Skills
- Communication
- Collaboration
- Problem-solving
- Leadership
- Training and mentoring
- Advising
Job Type
This is a contract position with a duration of 9 Month(s).
Work Site
This is a hybrid position requiring some days on-site in Palo Alto, California and some days remote.
Work Environment
Hybrid Schedule, onsite in Palo Alto 2 times a week
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.