* Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
* Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
* Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
* Provide administrative and office support, such as, spreadsheet creation, document prep and disbursement and maintenance of contacts database
* Maintain professionalism and strict confidentiality with all materials
* Organize team communications and plan events, both internal and off-site
Qualifications:
· Bachelor's degree or equivalent years' experience required.
· Excellent problem solving skills, analytical thinking, with strong attention to detail and accuracy.
· Experience with travel arrangements, purchasing and disbursement processes, procedures, and policies.
· Effective verbal and written communication skills and ability to effectively interact with employees in a team-based environment.
· Ability to learn quickly, show initiative and dedication to complete required tasks.
· The ability to obtain a thorough knowledge of the company's operations, policies, and procedures in a short period of time.
· Ability to prioritize workload, to meet deadlines and to maintain high level of quality and accuracy.
· Ability to prioritize multiple requests based on own judgment of importance/need to the department.
· Ability to work without specific instruction. Independent decision-making is a fundamental part of the job and occurs regularly.
· Must possess a thoroughly professional and positive image at all times and a solid work ethic.
· Experience in pharmaceutical/biotechnology/medical products company environment a plus
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