SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant to join our growing Corporate office in Columbus, OH due to growth! This is a full time, in-office opportunity (in our state of the art facility) with an exceptional team, supporting several technical experts/engineers. Curious, proactive candidates with exemplary computer skills are encouraged to apply!
Essential Job Functions & Responsibilities
- Provides administrative support for various engineers by scheduling and tracking incoming and ongoing projects
- Responsible for document proofreading and letter composition
- Maintains and coordinates engineers' schedules of site inspections, depositions and changes to trial schedules
- Uploads images to electronic files
- Consistently and professionally engages in verbal and written client communications
- Maintains office files and databases
- Ability to learn and adapt to new software and technology
- Spreadsheet creation, data entry and manipulation
- Manages meeting and lab exam scheduling
- Provides back up support for performing conflict checks
- Acts as back up receptionist and use of Envoy guest-tracking system, if needed
- Handles conference room and meeting space set up and teardown
- Coordinates refreshments and meals for in-office meetings and events
- Acts as brand ambassador for S-E-A both internally and externally
- Ability to accept and integrate constructive feedback into job performance
- Manages incoming and outgoing packages
- Ability to accept and integrate constructive feedback into job performance
- Regular and predictable presence at work
Position Requirements
- Bachelor's degree preferred but commensurate experience is considered
- Paralegal or Legal Assistant experience preferred
- High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook
- A minimum of five (5) years of professional office experience
- Excellent writing skills and proofreading skills
- Strong attention to detail
- Must have strong organizational, interpersonal, communication, time management and multi-tasking skills
Physical Requirements
- Ability to lift 20 lbs.
- Ability to effectively communicate with colleagues and clients
- Ability to effectively manage multiple tasks and varying deadlines
- Ability to answer phones
- Ability to accept and integrate constructive feedback into job performance
- Ability to maneuver around the office
- Ability to file folders
- Ability to use a computer/keyboard
Benefits
- Two medical plan options
- Dental & vision coverage
- 401(k) with company match
- Paid vacation, sick days and holidays
- Company-paid STD, LTD and life insurance
SEA places a strong value and priority on diversity, equity and inclusion across the company. We believe these values result in a more enriched work environment for our employees and allow us to best provide to our clients. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.
SEA is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.