Accounting Associate Job Description
The Accounting Associate is responsible for the support and administration of the overall financial operations and general accounting, data integrity and accuracy of the accounting function; the timeliness, data integrity, and accuracy of SalesTrak (internal database) and QuickBooks Desktop.
Job responsibilities include (but are not limited to) the following:
Ensures the general accounting is being conducted in an accurate and timely fashion. Adheres to proper accounting procedures and generally accepted accounting principles with reporting and operating functions.
- Maintain electronic document repository ensuring integrity and redundancy of company records
- Process invoices for goods and/or services received
- Reconcile various organizational accounts
- Review monthly vendor statements for accuracy
- Monitor and process Outlook Accounting email inbox
- Maintenance of QuickBooks Desktop tax rates, data entry of new customers and/or vendors, data entry of payables and receivables, and close projects
- Ensures completeness and accuracy of data and proper identification of accounts
- Process credit card payments
- Process journal entries for project fees
- Payroll entry
- Process reimbursement payments via Expensify
- Day-to-day support of banking functions such as remote deposit capture
- Generate QuickBooks Desktop reports as requested including Cash Flow
- Accounts Payable including transaction creation in bank portal, vendor ACH communications, and compiling and evaluating accounts payable
- Accounts Receivable including QuickBooks Desktop posting and electronically filing the image
- Lien management including process requested customer lien releases, LevelSet lien releases and follow-up, and maintain pre-lien tracking spreadsheet
- Data entry of receivables in SalesTrak
- Research missing invoices and associated issues
- Review and compare QuickBooks Desktop to SalesTrak reports for variations
- Request and obtain necessary business entity documents such as W9’s and Reseller Permits
- Request and obtain tax certificates
- Generate weekly, monthly, quarterly, and annual financial reports as directed
- Performs data input into a variety of fiscal, procurement and function specific spreadsheets and databases
- Set-up and communicate with new vendors
- Credit reference screenings
- Support financial report completion as requested for taxes, CPA requests, and/or bank requests
Education & Experience Requirements:
Education requirement:
· Associate’s Degree
· Bachelor’s Degree in Finance preferred
Professional experience:
· Background emphasizing business and accounting acumen
· Minimum of two (2) years hands on accounting experience with posting of financial data, reconciliation of financial data, support for and preparation of financial statements, or an equivalent combination of education and experience
· Familiarity with HVAC systems and temperature control equipment preferred
Skills and administration:
· Proficiency with QuickBooks Desktop, Microsoft Office, and Adobe Acrobat
- Exceptional written and verbal communications skills
- Ability and willingness to communicate in a clear, concise, and diplomatic manner
- Outstanding attention to detail
- Willingness to collaborate in a team setting
- Excellent organizational skills
- Candidate must have ability to develop and maintain deep customer and stakeholder relationships based on trust
- Passionate about helping customers achieve success and must continually strive to improve the understanding of our customers to provide first-class customer service
The company culture values honesty, integrity, dedication, resourcefulness, independence, and taking ownership.
This position works in a typical office environment and reports to the Controller. Initially the Accounting Associate works onsite fulltime.
CMS is an equal opportunity/affirmative action employer and will not discriminate against any application for employment on the basis of age, race, color, gender, national origin, religion, creed, disability, veteran status, marital status, sexual orientation, genetic information, military status, disability, or sex including pregnancy and childbirth or related medical condition or on any other basis prohibited by law.