We are seeking a dedicated Office Assistant to provide administrative support and assistance to our team. The ideal candidate will be highly organized, detail-oriented, and able to handle a variety of tasks efficiently. Must be able to reliably commute to Venice, CA.
Responsibilities
Manage calendars, schedule appointments, coordinate meetings, and travel
Perform data entry tasks and maintain accurate records
Assist with event planning and coordination
Provide executive administrative support as needed
Handle document preparation
Organize files both physically and digitally (dropbox/google drive)
Support general office operations such as organizing the office, mailing, inventory, and making important deliveries
Greeting visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
Coordination and hiring of crew and freelancers
Qualifications
Proven experience as a personal assistant, administrative assistant, or in a related role
Strong organizational skills with the ability to prioritize tasks effectively
Excellent communication and interpersonal abilities
Familiarity with clerical duties and office procedures
Proficient working knowledge of Mac computing platforms, including Microsoft Office
Proficiency with database management tools
Ability to handle sensitive information with confidentiality