Want to make a difference in your career? Consider this opportunity!
Reporting to the Manager, Project Management Office (PMO), the Project Manager will provide day to day project and change management and oversight to the assigned organizational projects to execute solutions, attain key organizational performance improvements and/or reduce organization business risk. This responsibility will include the planning, monitoring, evaluation and management of projects to support strategic and business goals. The Project Manager will represent Ontario Health, West Region, working closely with both internal and external partners from project initiation through closing, fostering and developing relationships that will promote an environment of collaboration, innovation and the advancement of organizational endeavors.
The Project Manager will provide expert advice to Ontario Health, West Region staff and management on all matters related to project and change management and champion the effective and consistent application of best practice policy and process. In addition, this role will enable the achievement of strategic objectives of Ontario Health, West Region, and join a team of project management leaders in the development and extension of project and change management culture across the organization and local health care system.
Here Is What You Will Be Doing
- Manage all aspects of the initiation, development, planning, execution, monitoring and controlling, reporting, evaluation, and closing of multiple high risk and complex priorities of each assigned project
- Conduct readiness assessment and all due diligence activities, identify gaps, risks, and dependencies, itemize tasks and requirements as proxies for capacity and readiness
- Establish clear communication and reporting on initiatives among leadership and project stakeholders
- Apply high-level experience and expertise in the planning and development of solutions
- Play a key leadership role in the creation and development of an effective, sustainable, and integrated health system. This includes: the analysis and synthesis of relevant knowledge and trends, interpretation and application of relevant theory and research; and, understanding and integrating principles of resource allocation and cost-effectiveness in system-level decision-making
- Lead and support integration, coordination, and collaboration across health system partners, with the inclusion of quality improvement, approaches as the basis for change and improvement
- Lead internal and external collaboration working toward the elimination of departmental and organizational silos
- Lead, organize and facilitate project-related meetings, develop project reports, presentations, statistics and other related documents, as required
- Facilitate the development and evolution of partnerships, facilitate consensus, manage relationships as appropriate, and work with all partners to achieve successful project delivery
- Provide training, expertise, and support to Ontario Health, West Region team members, leadership and external partners in the development, prioritization, and management of projects with a best practice project management methodology
- Provide training, expertise, and support to Ontario Health, West Region team members, leadership, and external partners with a best practice change management methodology
- Monitor risks and issues through the identification process and assessment of perceived and actual risk situations, develop mitigation strategies, and escalate to internal and external sponsors and stakeholders as needed
- Take responsibility for all aspects of stakeholder engagement and planning as it relates to the project plan deliverables, project team needs, and requirements
- Measure and report on project progress for bi-weekly reporting to senior leadership, and monitor and report on team performance to the PMO, project leads, and sponsors as required
- Manage conflicts and solve problems within the project team and with external project stakeholders, as required
- Manage and support stakeholder relationships (internal and external) to develop strategies, action plans, and make recommendations/decisions for system-wide implementation associated with the specific projects
- Develop and/or support the development, implementation, and monitoring of complex planning processes associated with assigned projects
- Work collaboratively with the PMO team to develop and standardize tools and processes based on best practice and organizational needs
- Develop, maintain, and update project documentation and all project artifacts including project schedule and tasks assigned to team members
- Promote a project management culture across the organization
- Other duties as assigned
Here Is What You Will Need To Be Successful
Education and Experience
- Post-Secondary education in health administration, finance, health/community planning, business administration, policy development, communications, research, or a relevant field with three (3) to five (5) years of experience
- Current Certified Project Manager Designation (PMP) required
- 3 - 5 years advanced planning and integration experience
- 3 - 5 years leadership experience in a healthcare or similar environment with the proven ability to lead a high-performing team
- 3 - 5 years' experience and demonstrated success in project administration/management and project management methodology, including the use of project management software
- 5 years' experience with Microsoft Office tools (Word, Excel, PowerPoint, Outlook, etc.)
- Experience managing and mitigating complex, high impact risks
- Experience developing and managing internal and external stakeholder relationships
- Experience leading and building collaboration as a leader and project team member
- Demonstrated experience working effectively in partnership with a broad range of individuals and organizations of diverse backgrounds, preferably within the healthcare sector
- French Language capability an asset
Skills And Abilities
- Effective organizational, time management, analytical skills
- Exercises tact and discretion in handling sensitive and confidential information and issues
- Excellent evaluation and continuous quality improvement skills
- Ability to drive projects with a focus on organizational and departmental strategy
- Excellent written communication skills to prepare clear and concise reports and dashboards which will support effective decision making and priority setting for project and organizational leaders
- Able to identify needs and develop project tools for individual projects
- Ability to anticipate stakeholder needs, project risks, and mitigate issues in advance of a negative impact to projects
- Excellent teamwork and project team development skills, maximizing the use of individuals’ skills
- Facilitation skills to lead team meetings and to encourage discussion, collaboration, and consensus building
- Strong negotiation, collaboration, and mediation skills
- Strong critical thinking and problem-solving skills
- Takes initiative, is able to effectively problem solve, and works well independently as well as in a team environment without, or with minimal, supervision
Reporting to: Manager, System Planning, Design & Implementation
No. of Opening: One (1)
Employment Type: Permanent Full-Time
Schedule: 35 hours work week
Pay Band: ESC CUPE Band 6
Pay Rate: $38.61 per hour
Union: ESC CUPE
Internal Application Deadline Date: September 18, 2024
External Application Deadline Date: September 18, 2024
Employment Location: Central-West Ontario (e.g., London, Chatham, Hamilton, Woodstock, etc.). Currently hybrid, subject to change. All applicants must be a resident of Ontario to be considered for roles at Ontario Health.
Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; members of Black and racialized groups; 2SLGBTQIA+ communities; trans and nonbinary individuals; and people living with disabilities.
Ontario Health is an accessible employer, and we offer accommodation in all aspects of employment, including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process, please contact us and a member of the team will connect with you within 48 hours.
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