Job Title: Administrative Coordinator
Job Location: Saint Petersburg, FL-33716
Job Duration: 4 months contract
*Opportunity for extension or conversion based on attendance/performance
*Local candidates only- full time onsite role St. Petersburg, FL
*Must have a minimum of 2 years of recent clerical or administrative experience
- Primary Duties & Responsibilities:Support the VP's and Meeting Event Planners - printing name badges for participants (must know how to merge documents in order to print badges and labels)
- Must be able to reconcile the invoices from the Event Meeting and enter the expenses into Client’s expense system (Chrome River). Some basic accounting and reconciliation will be required
- Basic phone skills – ability to answer basic questions, take messages, forward calls, respond to general client inquiries
- Opening Boxes and organize items/packing and mailing boxes for the events/organizing meeting and events storage room
- Manage the department's general email; respond / follow up on email correspondence in a timely manner
- Assisting meeting planners prep for conferences (projects, packing, shipping)
- This is a very busy position, this person will not just be sitting answering phones (see all duties outlined in this description)
- General:Execute instructions and request clarification when necessary.
- Provide courteous, timely service when addressing client questions and concerns.
- Speak clearly and concisely.
- Convey information clearly and effectively through both formal and informal documents.
- Constructively work under stress and pressure when faced with high workloads and deadlines.
- Works cohesively and cooperates with others.
- Ability to work independently with minimal supervision.
Skills:
- SkillsMust be extremely organized and focused
- Time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
- Intermediate skills with MS Office suite, especially Microsoft Excel - candidate must know how to merge 2 different reports within the tool
- Database Mgmt.
- Basic mathematical calculations
- Microsoft Outlook
- Must be able to lift and move boxes
- Experience with handling expenses, paying invoices, and reconciliations
- Phone skills- answering phone and transferring calls professionally
- Prior experience working with Event Planning Teams is a plus
- Education:Minimum of High School Diploma or Equivalent