The Project Coordinator will be leveraging their organization and documentation skills to support the execution of assigned projects. The project coordinator will work in a team supporting assigned project managers to global scaled projects.
Your Challenge
- Accompany and support assigned Project Managers throughout the project’s life cycle.
- Maintaining and updating relevant project information in manuals and electronic files.
- Prepare project related documents for Project Manager(s) review, such as; project kick-off workbook, monthly financial reports, letters to clients, project status updates, change orders, closeout presentations, handover documents, meeting minutes, etc.
- Complete all pre-deployment documentation to support mobilization of team members to assigned projects
- Prepare health and safety documentation for each project and follow up on deliverables
- Compile project order sheets to create a centralized inventory document for Field Team use during material delivery to the project site
- Submit purchase requisitions as required
- Support the field staff throughout the installation phase, by confirming material orders, delivery dates, reviewing daily reports and actioning items identified by the site Foreman / Technical Advisor
- Complete Non-Conformance Reports for any product identified as not meeting ProSlide quality standards, by working with the Field team and internal stakeholders
- Assist Project Managers with updating processes, templates, tools, and other documentation (as required).
- Assist in navigating local authority inspections and third-party approval processes
- Attend internal meetings with stakeholders throughout the project lifecycle.
- Attend and support the Project Manager in client meetings (as required).
What You Bring To The Role
- Post-secondary education in project or business management considered an asset
- 1-3 years of relevant Project Coordinator experience
- Proficient in Microsoft Office (Word, Excel, Outlook, SharePoint, Teams)
- Experience using scheduling software is considered an asset
- Ability to extract and compile data into reports
- Sense of urgency and exceptional customer service skills
- Highly organized and detail orientated with the ability to shift priorities
- Ability to multi-task and stay calm under pressure
- Ability to develop and maintain effective relationships
- Excellent communication skills, both written and verbally
- Ability to work independently and as a team, self-starter and energetic
- 5-10% ad hoc travel to project sites, typically during the commissioning phase