We are seeking to hire a full-cycle Accounts Receivable/Payable Specialist
with 5+ years’ A/E/C industry experience to assist with project accounting-related tasks, client invoicing, and accounts payable and provide support to our billing and A/P teams. The ideal candidate is a team player who can balance multiple tasks while working in a fast-paced, dynamic environment.
Responsibilities
Including, but not limited to,
- Full cycle AP (processing, coding, and auditing) of consultant invoices in compliance with company policies, procedures, and deadlines
- Assist with the processing of Trade payables and expense reports
- Ensuring timely payments of vendor invoices and expense vouchers, as well as vendor and employee inquiries
- Maintain Accounts Payable Aging Report and reconciling Vendor accounts
- Maintain vendor integrity, 1099 information and filing
- Project accounting
- Contract and project auditing (contract review, project set-up, invoicing schematics, reporting/insurance requirements, issue and collection of insurance certificates and implementation of client-specific requirements) - Issue/collect/maintain Certificate of Insurance (COI) in compliance with project contractual and procedural requirements
- Project analysis
- Coordinate with billing staff in the monthly planning and consultant-related matters
- Assist with audit tasks as needed
Qualifications
- High school diploma
- Must have prior experience in an A/E/C firm
- 5+ years of prior experience processing high volumes of payables and billings
- Must have excellent customer service communicating with internal and external customers
- Proficient in Microsoft Office Suite (Outlook, Excel, and Word)
- Proficient in Bluebeam or Adobe Acrobat
- Intermediate/Advanced skills in Deltek Vision/Vantagepoint
- Ability to work in a fast-paced environment
- Team player with the ability to balance multiple tasks
- Must be authorized to work in the United States for any employer without sponsorship