Headquartered in Reno, Nevada, Ormat is a leading geothermal company and the only vertically integrated company solely engaged in geothermal and recovered energy generation (REG), with the objective of becoming a leading global provider of renewable energy. POSITION SUMMARY
This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Essential Functions
- Maintain the annual budget spreadsheets for each operating facility, including, but not limited to gathering data from relevant teams and preparing monthly budget variance reports for each group within Operations
- Review and update budgetary reports on a regular basis
- Responsible for understanding the monthly accrual process and ensuring accuracy
- Supporting all administrative needs for the operational Sites
- Responsible for accurate and timely input of purchase orders into Ormat's Purchasing System for various tasks (SAP)
- Responsible for ensuring that purchase orders have received proper approval(s)
- Process invoices through SAP on a timely basis
- Responsible for new vendor set up including obtaining and verifying vendor insurance requirements
- Assist in the preparation of accruals for various tasks and sites
- Prepare and manage all weekly / monthly reporting
- Responsible for processing correspondence and paperwork for purchase orders
- Must be able to work occasional overtime as required
- Invoice and cost management
- Track and process company credit cards
- Prepare ad hoc reports, analysis and conduct special projects
- Provide administrative support in all areas as needed
- Ability to be resourceful and proactive when issues arise
- Assist with travel arrangements for department’s employees when needed
- Work with other members of the Operations Team independently on a range of complex administrative and analytical projects and tasks
- Communicate effectively on issues and recommend process improvements.
- Ensure documentation for processes is current and complete
- Identifies, analyzes, and communicates budgeted versus actual results.
- Maintains SOX controls as stated in internal procedures.
Other Responsibilities
- Keep work area neat and orderly
- Comfortable working both independently and as a part of a dynamic team
- Effectively interact with all levels of employees
- Develop and maintain business relationships with vendors
- Performs other related duties and projects as assigned by management
Education, Experience, And Skills Required
- Bachelor's degree in a relevant field such as business administration, operations management, or a related discipline. An associate's degree or relevant certifications may be accepted. minimum of 3-5 years related experience.
- Must be able to use and acquire knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation. Must be proficient in MS Word, Excel, Power Point and use of the Internet.
- SAP experience preferred
- Ability to prioritize and plan work activities so time is used efficiently and effectively.
- Must demonstrate accuracy and thoroughness to ensure quality performance.
- Ability to identify and resolve problems in a timely manner to meet internal deadlines.
- Must be able to read, write and speak English at a level which will permit the employee to accurately understand and communicate information to safely and efficiently perform the job duties.
- Candidate must possess capability to manage large volumes of data
Physical Requirements
- The ability to work at a computer, and computer monitor, and use repetitive motion for long periods of time.
- The ability to occasionally lift up to 25 pounds.
- This position requires sitting 80% of the time and standing and walking 20% of the time.