Skills
Our Law Office in North Austin is looking to add a part-time Administrative Assistant to the team! We need a team player who is a quick learner with strong administrative skills. We need someone who is interested in being with us as we grow and is willing to pitch in and assist when needed. If the following describes you, then YOU may be the candidate we are looking for:
- You have exemplary attention to detail – proofreading is essential in this job!
- You are skilled at communicating with people on the phone, in person, and by email.
- You are proficient in Microsoft Office and Adobe Acrobat.
- You are eager to learn new tasks and computer systems.
- You see an opportunity for organization where others might see a mess.
- You genuinely care about clients and take pride in helping them.
- You have 1+ years of experience as an administrative assistant other secretarial position – experience in a law office is a bonus.
Core Responsibilities
- Assist with estate plan signings- print, scan, witness, and assemble estate plan documents.
- Maintain filing both electronically and physically.
- Follow-up with clients to obtain missing documents or information.
- Prepare drafting assignments, such as completing templated forms or basic documentation for the attorney to review and approve.
- Perform data entry into CLIO- our Case Management System (CMS).
- Maintain practice and client confidentiality.
These Items Are Non-negotiable
- You must be available to work and be in the office up to 3 days a week - actual times will vary.
- You must have strong administrative skills and be detail-oriented.
- You must be comfortable working with various computer programs, databases, and systems.
- You must be reliable, trustworthy, and able to maintain strict confidentiality.