JOB DESCRIPTION
Insight Global is currently seeking a AP/Purchasing Specialist for a private higher education client located in Parksville, Missouri. This individual will be responsible for accurate payment processes and controlling expenses in accordance to the University's Purchasing Policies and Procedures. The ultimate objective is to minimize and prevent losses or mistakes within the payment and purchasing processes. Daily responsibilities will include:
- Invoices – Reviews and verifies invoices received for accuracy of tax exemption status. Identifies payment discrepancies and reconciles credit memos and invoices. Reviews and processes the University’s rental and utility invoices upon receipt, based on set precedents. Communicates with vendors when required and follows up with internal departments for delayed invoices approvals. Processes invoices for payment.
- Payments – Generates four check runs per week: a Commercial Underground run, a student financial aid refund run, a vendor and check requisitions run, and an epayables vendor run. Reverses or reissues checks when applicable. Serves as final review for department check requisitions. Generates unscheduled check runs as needed for emergencies.
- Vendors – Updates existing vendor records as needed. Verifies vendor accounts by reconciling monthly statements.
- Record keeping – Maintains records by batching and sorting check runs for the archives. Scans invoices, supportive documentation for invoice payments, vendor communications, and other records. Files documents as required for hard copy records.
- Administrative – Manages all departmental correspondence: retrieving and sorting mail, answering phone calls and emails, and responding to voicemails. Responds to general inquiries from vendors and employees. Greets and attends to visiting employees and vendors. Updates and maintains the University’s tax exemption status in various states.
- Purchasing – Orders name tags, name plates, and business cards for all the University’s departments. Orders supplies for the Finance Department. Reviews and reconciles purchase card statements. Helps to maintain the requisition user approval table.
- Training – Trains all departmental purchasing staff on the purchase order requisition process, purchase card usage, and check requisition process in accordance with the University’s Purchasing Policies and Procedures.
- Other – Performs other duties as assigned in support of departmental goals and the University’s objectives.
REQUIRED SKILLS AND EXPERIENCE
- 2+ years of experience in Accounts Payable
- Ability to interact professionally with vendors, internal departments, and management at different levels.
- Intermediate computer skills required, including Microsoft Excel and Microsoft Word.
NICE TO HAVE SKILLS AND EXPERIENCE
- Associates or Bachelors degree
- Experience analyzing and processing 1099s
- Experience with Workday *Experience working in Higher Education
- Experience analyzing and processing W9s
The hourly pay for this position is between $17/hr and $20.50/hr depending upon skills and qualifications.