Location: New York City, New Jersey or Connecticut
Salary: Competitive, based on experience
Contact: recruiting@agendi.co
Type: Part-time (minimum 20 hours) or full-time
We’re seeking a proactive and organized Executive Assistant to support our global leadership team and assist in streamlining our day-to-day operations. This role involves delivering high-level executive and administrative support to ensure seamless business operations. The ideal candidate will have at least 5 years of experience as an executive assistant or in a similar role within a professional services environment or a startup.
Agendi is an innovative, fast-growing emissions strategy and sustainability consultancy with offices in New York, London, and Montreal and the ambition to expand in the EU. Our mission is to drive forward the global transition to a sustainable, low carbon economy by offering corporations best-in-class consulting to progress their sustainability action.
Our team is made up of energetic multi-disciplinary specialists in climate and sustainability. We develop and implement sustainability solutions tailored to our clients’ needs, serving global private and public companies, across all sectors. We deliver a full-service consultancy offering including ambition assessment, greenhouse gas inventories, climate risk and opportunity analysis, science-based targets setting, carbon pricing, stakeholder engagement, renewable energy, sustainability reporting, offsetting, and carbon removal solutions.
Main Tasks & Responsibilities:
Calendar and Meeting Management:
- Manage executive calendars and schedule meetings.
- Organize and prepare for critical meetings and special projects.
- Plan and coordinate team functions, including lunches and off-site meetings.
Correspondence and Documentation:
- Draft, review, and handle confidential correspondence, reports, and documents.
- Assist with banking, invoicing, and financial reporting.
Event Coordination:
- Support the organization of internal and external events, including larger events such as Climate Week.
- Assist with planning and organizing team functions and external events.
Travel and Logistics:
- Arrange and book team travel as needed.
- Manage office operations, including mail, office equipment, and general office organization.
- Assist the CEO with operational tasks, which may include driving responsibilities.
Vendor and Client Management:
- Oversee the onboarding of suppliers, vendors, and clients, including contracting and registration.
- Manage supplier invoices and payment collections.
- Support client relationships by addressing operational issues affecting service delivery.
Compliance and Reporting:
- Maintain company certificates of insurance and other certifications.
- Ensure compliance with legal requirements and liaise with insurance providers.
HR and Operational Support:
- Assist with onboarding and offboarding processes for new employees.
- Provide administrative support to the leadership team.
- Support the setup and expansion of operations in new locations.
Requirements
- Passion to address the climate crisis and contribute to a more sustainable future
- Bachelor’s degree in management, finance, accounting, or a related field.
- Minimum 2 years of full-time experience as an executive assistant, preferably in a startup or professional services environment.
- Must be available to work in our NY office on an ad-hoc basis (minimum once a week).
- A valid Driver License
- Excellent verbal and written communication skills with a proven ability to build and maintain professional relationships.
- Ability to work independently with very high attention to detail.
- Proficient in managing time and resources effectively.
- Strong critical thinking and problem-solving abilities.
- Capable of handling multiple projects simultaneously with effective systems for tracking deadlines and deliverables.
- Highest level of integrity and commitment to maintaining confidentiality.
- Experienced with Microsoft 365 products, Excel, and PowerPoint, with a track record of using technology to improve productivity.
What we offer
Agendi highly values diversity, recruiting based on our candidate’s qualifications and merits with respect to our business needs. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, national origin, marital status or disability.
- Competitive salary
- Flexible working hours
Salary Range: Part-time $30,000 - $45,000, based on full-time equivalent salary range. Actual compensation will vary depending on the number of hours worked, experience, and other factors.
How to Apply:
If you’re excited about this opportunity, please submit your resume and cover letter to recruiting@agendi.co with the subject line “Agendi – Executive Assistant – Application.”