Billing Coordinator
Hybrid, Houston
Job Summary:
The Revenue Coordinator is responsible for ensuring accurate and timely billing and collection processes for the firm. This role requires strong organizational skills, attention to detail, and a proactive approach to managing accounts receivable.
Key Responsibilities:
Billing and Invoicing:
- Prepare and process client invoices in accordance with firm policies and procedures.
- Monitor aging of unbilled fees and follow up on outstanding invoices.
- Review and reconcile billing statements to ensure accuracy.
- Handle complex billing matters and client-driven requests.
Accounts Receivable:
- Manage outstanding accounts receivable and follow up on overdue payments.
- Coordinate collection efforts with Revenue Supervisors, Senior Revenue Coordinators, and partners.
- Maintain records of billing and collection activities.
E-Billing:
- Prepare and submit electronic invoices using LEDES files.
- Manage relationships with e-billing site vendors and ensure timekeepers and rates are up-to-date.
- Track the status of submitted bills and address any rejections or reductions.
Client Communication:
- Provide excellent customer service to clients and attorneys.
- Respond to inquiries and resolve billing issues in a timely manner.
- Maintain strong working relationships with clients.
Qualifications:
- 1-2 years of experience in billing or accounts receivable, preferably in a law firm or professional services company.
- Strong organizational and time management skills.
- Attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite, especially Excel.
- Ability to work independently and as part of a team.
Preferred Qualifications:
- Experience with legal billing software.
- Knowledge of e-billing systems and protocols.
Additional Information:
- Must be able to work in a fast-paced environment and handle multiple tasks simultaneously.
- May require occasional overtime to meet deadlines.
- Opportunities for growth and advancement within the Billing Services function are available for high-performing individuals.