Position Summary
Cambrian College’s School of Nursing requires a full-time Department Support Officer.
Note: Internal candidates, as defined by the Full-Time Support Staff Collective Agreement, will be given first consideration.
Duties and Responsibilities
- Provide support to the Dean and Chair related to business and operational matters including the identification, coordination, analysis, and communication of key processes and critical issues/concerns raised by the stakeholders, including students, faculty, other college departments and community partners.
- Act as a point of contact between the Dean, Chairs, and the School to manage issues and urgent matters based on policies and processes.
- Represent the Dean or Chair in dealing with student and faculty inquiries and liaison with various College departments.
- Facilitate the academic loading process including enrolment projections, curriculum, start-up reports, exception reports, loading charts for all programs, coordinate the distribution of loading sheets and SWFs, and update SWFs to reflect audited enrolment.
- Work closely with the Enrolment Centre regarding curriculum, admission requirements, registration, student data on Cambrian systems, scheduling, and related policies and procedures.
- Coordinate and prepare data or support materials for presentations, reports, data analysis, or other correspondence in coordination with the Dean and Chairs.
- Compose material and write correspondence to support Nursing admin., student and faculty initiatives to ensure processes are followed and to meet timelines related to program mapping or Tier II reviews and accreditation processes.
- Support special projects that are related to post-secondary and continuing education opportunities.
- Coordinate departmental involvement in registration, Open House, Cambrian Day, and other special events.
- Prepare and monitor departmental budgets, compile and analyze financial data and provide recommendations to the Dean and Chairs, as appropriate.
- Monitor and coordinate preparation of the School’s budgets including annual estimates, budgetary controls, expenditure/submission forecasts, plan submissions and commitments, status and variance monitoring and reporting; develops and maintains spreadsheets for ongoing budget tracking.
Qualifications
Required:
- Three-year postsecondary diploma or degree. (A copy of educational documents must be submitted with application *** education completed outside of Canada, applicants are required to submit a WES or ICAS with their application).
- Five years of related experience with direct academic loading, budgetary experience, and project management.
- Experience working in a high paced environment that required balancing of multiple tasks simultaneously with frequent interruptions.
- Excellent customer service, communication, research, and analytical skills.
- Excellent interpersonal skills and the ability to exercise tact and good judgment.
- Collaborative professional who promotes teamwork and works cohesively within a team-oriented environment.
- Proficiency in Microsoft Office software (Word, Excel, Outlook) and data sharing tools (Microsoft Forms, MS Teams).
Assets:
- Post-graduate diploma or degree. (A copy of educational documents must be submitted with application.)
- Familiarity with Cambrian systems for enrolment (Banner) and placements (Synergy).
- Familiarity with CIPS programs, including General Education, and related processes and procedures.
Required Information
To be considered, candidates must provide the following as an attachment:
- Educational documents
- WES/ICAS Equivalence if degrees/diplomas are from a Non-Canadian University
Cambrian College offers the following benefits to full-time Support Staff employees:
Vacation Days
- 15 Vacation Days (after one year of continuous service)
Mandatory Benefits
- Basic Life Insurance
- Accidental Death and Dismemberment
- Short Term Disability
- Long Term Disability
- Extended Health Care
- Dental Care
- Vision Care
- Hearing Care
- Pension Plan
Optional Health Care Benefits
College Employees Can Purchase The Following Benefit Plans
- Supplementary Life Insurance
- Employee Optional Life Insurance
- Dependent Life Insurance
- Spousal Optional Life Insurance
- Critical Illness
CAAT Pension Plan
Our employee benefit plan package includes a defined benefit pension to help you create a secure future. The CAAT Penion Plan provides you with a predictable lifetime retirement income, survivor benefits, early retirement options, and more without the stress of making investment decisions.
CAAT makes it easy for you to build stable, secure retirement income while you work.
Explore a career choice with a pension at
http://www.caatpension.ca/dbprime-pensions-for-talent
Employee Perks
- Education and Technology Loan Plan
- Tuition Subsidy Program
- Higher Education Funding
- Technology Loan Plan
- Family Tuition Bursary Program
- Discounted Access to Fitness Facility/Fitness Classes
We also offer have a variety of employee discounts available at retailers
01
Do you have a minimum of a three-year postsecondary diploma?
02
Do you have a minimum of five years of experience in academic loading?
03
Do you have a minimum of five years of experience working with budgets?
04
Please rate your proficiency in using Microsoft Office software (Word, Excel, Outlook) and data sharing tools (Microsoft Forms, MS Teams).
- Expert
- Advanced
- Intermediate
- Novice
- Fundamental Awareness
- No Experience
05
Do you have a post-graduate diploma or degree?
06
If yes, please describe
07
Please rate your proficiency in using Cambrian Systems for enrolment (Banner)
- Expert
- Advanced
- Intermediate
- Novice
- Fundamental Awareness
- No Experience
08
Please rate your proficiency in using Cambrian Systems for placements (Synergy)
- Expert
- Advanced
- Intermediate
- Novice
- Fundamental Awareness
- No experience
Required Question