Job Description
Summary:
The Program Controls Assistant assists the Program Controls team provide strategic guidance and support for the reliable and orderly delivery of services and projects in the Operating Budget and Five-Year Capital Plan. This position assists the Program Controls team in developing and managing the operating and capital plan budgets, including the component projects to ensure successful on-time and within budget delivery of services and projects. In addition, this position will identify and assess data quality to eliminate irrelevant data within systems of record. The position is also responsible for assisting in communicating the results of the analysis as a comprehensive report to decision-makers and others affected by the results. The Program Controls Assistant reports to the Manager, Program Controls.
Responsibilities
- Establish and maintain effective working relationships and communications with internal and external teams and business partners.
- Ensures that departmental needs are included in contract implementations, negotiations, modifications, and in compliance with the Program Controls Document Control process.
- Assists with the management of vendor relations as necessary, including updates to any active contracts or electronic contract management system.
- Assists with coordination and advisory efforts with project managers to plan and develop long and short-range acquisition plans, strategies, and realistic approaches for program goals.
- Assists with general guidance on issues as they relate to Operations contract management.
- Participates in briefings as required in Operations procurement and contracting policies, and regulations, and assists in the development of standard operating procedures.
- Assists with preparing responses to Public Information Requests received by Procurement Services.
- Run various contract management system reports and distribute them.
- Provide back-up support for other team members as needed.
- Monitors and evaluates phases of pre-planning and the negotiation, administration, and termination of assigned contracts.
Qualifications
Minimum:
- Associate’s degree.
- 1 - 3 years experience in business planning, management, or general professional field.
- 1 - 3 years of program and project controls related experience.
- Demonstrate aptitude to provide advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach an agreement.
- Demonstrate aptitude to communicate effectively, both orally and in writing, with people inside and outside the organization, including Senior Leadership.
- Capable of expressing complex technical concepts effectively in non-technical terms for customer/business partners and creating clarity so mission, goals, and objectives are understood.
- Knowledge of general and corporate business practices, government contracting regulations and principles, and accounting and finance principles.
- Demonstrates aptitude in supporting drafting documentation, manuals, or critiques, audit responses, and action plans.
- Capable of prioritizing and working with minimal supervision, be persistent in follow-through.
- Proficient in MS Office Software (Excel, Word, PowerPoint).
- Experience with financial reporting and budgeting.
Preferred
- Public Sector experience.
- Bachelor’s Degree in any field.
About NTTA: NTTA is a political subdivision of Texas created to acquire, construct, maintain, and operate toll roads in North Texas. As a customer-driven organization, NTTA delivers a safe and reliable toll system for millions of customers each year in one of the fastest-growing regions in the United States. NTTA is a vibrant organization with a highly qualified, energized, and engaged team focused on achieving Excellence and we are looking for talented individuals to join us.
Our mission: We are committed to providing a safe and reliable toll road system, increasing value and mobility options for our customers, operating the Authority in a businesslike manner, protecting our bondholders, and partnering to meet our region's growing need for transportation infrastructure.