A family office is seeking an Executive Assistant/Office Manager to support a team of senior executives and manage their office in Manhattan.
Fully onsite
$90-120K base
RESPONSIBILITIES
Office Manager / Operations / Executive Assistant
- Calendar management and executive administrative support for the C-Suites
- Tracking expenses, personal finances, and bill payment
- Coordinate travel arrangements (flights, hotels, cars, private jets, and secure Visas as required)
- Manage the team’s calendar including appointments, events, reservations & conference room meetings
- Prepare and oversee monthly performance and data entry
- Prepare & review financial statements, reports, memos, invoices, documents & other basic bookkeeping tasks
- Coordinate with banks and financial institutions on payments & transfers for the Family Office and investment accounts
- Assist with personal projects and logistics for the principals
- Coordinate and work with external service providers
- Oversee and maintain office & kitchen supplies, conference room & IT equipment
- Handle mail & incoming deliveries
- Meet and greet guests and sit at the front desk
- Ad hoc projects as needed
REQUIREMENTS
- 3-5 years experience as an Office Manager or Executive Assistant out of professional services, ideally out of financial services or a family office environment
- Associate or Bachelor's Degree preferred
- Spanish fluency is strongly preferred
- Experience working in a family office or smaller work environment a plus
- Attention to detail and willingness to handle responsibilities regardless of size
- Ability to meet project timelines while also serving as a proactive team player
- Excellent communication skills (written and spoken)
- Notary Public or willingness to become one