About Intrepid Ascent
Intrepid Ascent, a multi-disciplinary team of passionate experts, provides consulting services for health care and social service organizations on the use of technology to achieve coordinated and high-quality care. Our services support clients implementing innovative approaches to data sharing across teams, organizations, and sectors to better serve individuals and improve health outcomes. We offer competitive pay with excellent benefits and a strong company culture focused on long-term growth, collaboration, and positive social impact. We are headquartered in Berkeley, CA with a fully remote and distributed team across multiple states.
Job Overview
The Project Coordinator supports project activities for our client project teams, responsible for a wide variety of administrative support duties that require a high degree of professionalism, a proactive mindset, efficient organization, and strong professional communication skills -- written, verbal, and presentation. We are looking for someone with a passion for people, processes, and sustainable workplace culture. You are ready to dive into anything and will thrive in a growing, dynamic environment. Note that this position requires occasional travel to client locations and company events.
Essential Duties and Responsibilities
Project Coordination & Administrative Support
- Provide client-facing administrative support for Intrepid consulting teams by updating project calendars and timelines, maintaining project documentation, following up on important next steps, scheduling meetings, coordinating travel, and maintaining multiple calendars.
- Assist in the preparation of documents including meeting agendas, presentations, reports, and email correspondence. Learn and use our project management software (Wrike) to track timelines, capacity, and action items across projects.
- Engage in professional development activities and progressively take on additional responsibilities to build a project management skill set.
Client Project Team Support
- Perform support tasks with guidance from Intrepid consultants, such as note-taking, tracking action items, formatting and copy-editing deliverables, organizing project processes, coordinating communications, and assisting with online research – with the opportunity to build this skill set.
- This role will support multiple client projects simultaneously, coordinating activities with a variety of internal and external stakeholders.
Professional Growth
- Engage in activities such as reading industry material, participating in online webinars, and learning and applying basic principles of project management.
Qualifications
- Bachelor’s degree, or 3-4 years equivalent practical experience
- Experience or interest in our sector: healthcare, public health, community engagement, and/or health information technology
- Excellent verbal and written communication skills
- Strong attention to detail combined with an ability to connect the dots
- Organized and proactive
- Excellent time management skills and the ability to balance multiple high-priority tasks at once
- Experience with business productivity and communications software/applications (e.g., Microsoft Office, Google Suite, Qualtrics, Slack, Box)
- A highly collaborative individual that team members trust and love to work with
- Confident and curious self-starter who accomplishes a lot when given autonomy
- Desire to support and participate in creative, high-performing teams focused on health care improvement
- Interest in giving and receiving honest feedback in a culture of continuous growth
Experience that prepares you to thrive in this role
This is our ideal wish list, but most people don’t check every box on every job description. If you meet most of the criteria below and you’re excited about the opportunity and willing to learn, we’d love to hear from you.
- Aptitude to manage calendars and schedule meetings with individuals from multiple organizations with efficiency and tact;
- Experience with project management software tools (e.g., Wrike, Asana, Monday.com) a plus;
- Passion and drive to contribute to positive social outcomes through business initiatives.
Who you will work with
- You will be a key member of a diverse, highly collaborative team of consultants at all levels
- You will interact frequently with staff at our client and partner organizations
- This position reports to the Senior Manager, Organizational Development.
Why we think you will love working here
- You will be part of a stellar team doing exciting work that makes a positive impact;
- Our company combines a strong culture of collaboration and mutual support with high expectations; we celebrate each other’s accomplishments!
- You want to work with a great team and have the skills to be a trusted colleague who embraces challenges, learns from mistakes, and grows with our company;
- We are dedicated to your growth and career development in the form of training, coaching, and mentoring, and cultivating your confidence and knowledge;
- Benefits include competitive pay, 401K, medical, dental, vision & life insurance for employees and their dependents covered at 100%, medical and dependent care Flexible Savings Accounts (FSAs);
- Stipends for home office expenses;
- In addition, we offer paid time off and are committed to work-life balance and flexibility in getting work done;
- The hourly rate of pay for this non-exempt position is a minimum of $28.85/hour (annual equivalent: $60,000) up to a maximum of $36.06/hour (annual equivalent: $75,000).
To apply, please submit a cover letter and resume. Applications without a cover letter will not be considered.
Equal Employment Opportunity
Intrepid Ascent is committed to equal employment opportunity and providing reasonable accommodations to applicants and employees with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified candidates without regard to actual or perceived race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, military or veteran status, age, sex (including childbirth, breastfeeding, pregnancy, and related medical conditions), gender, gender identity, gender expression, sexual orientation, HIV-status, natural hair, genetic information or testing, domestic violence/sexual assault/ stalking victim status, and all other bases protected by federal, state, or local law, ordinance, or regulation.
