Class Definition
GENERAL STATEMENT OF DUTIES: To be responsible for the work of a centralized office unit engaged in performing a large volume of varied routine and difficult clerical tasks required for the execution of a major departmental function; and to do related work as required.
SUPERVISION RECEIVED: Works under the general supervision of a superior with considerable latitude for the exercise of independent judgement; work is reviewed usually upon completion for conformance to established policies, rules regulations and procedures.
SUPERVISION EXERCISED: Plans and makes work assignments; supervises and reviews work of clerical subordinates.
Illustrative Examples of Work Performed
To be responsible for the work of a centralized office unit engaged in performing a large volume of varied routine and difficult clerical tasks required for the execution of a major departmental function.
Following established procedures, to be responsible for planning the clerical work program and making work assignments involving such operations as compiling, preparing and verifying data, and including the making and verifying of arithmetical computations, posting to and maintaining office records and processing of forms; to supervise and review the work of subordinates for the purpose of assuring the accuracy and propriety of work performed in order to facilitate effectively and promptly the objectives and functions of the unit.
To be responsible for recommending improvement in clerical procedures, use of forms and records and other matters relating to the clerical work processes of the unit.
To consult with and make recommendations to a superior on clerical matters not covered by rules, regulations or established procedures.
To assist a superior by making important but routine contacts with the public, state officials and employees, etc.
To dictate routine and non-technical correspondence relating to the work of the unit.
As required, to prepare, personally, special reports relating to the work of the unit.
To interpret and apply rules and procedures relating to the work of the unit.
To do related work as required.
Required Qualifications For Appointment
KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of office practices, commerical arithmetic and business English; the ability to plan and make work assignments, supervise and review the work of the staff of a centralized office unit engaged in performing a large volume of varied routine and difficult clerical tasks and maintaining records and files relating thereto; the ability to interpret and apply rules and explain procedures relating to the work of the unit; the ability to prepare clear and concise oral and written reports; the ability to recommend improvement in office procedures, use of forms and records and other matters relating to the work of the unit; the ability to establish and maintain effective working relations with other employees and the public; and related capacities and abilities.
Education And Experience
Education: Such as may have been gained through: graduation from a senior high school; and
Experience: Such as may have been gained through: employment involving supervision of the work of a small staff engaged in performing varied routine and difficult clerical tasks.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Supplemental Information
Duties include but are not limited to: answering the phone, checking department email, processing mail, handling data downloads and data Input, processing license applications, make badge for workers, inputting asbestos plans, processing checks for asbestos plans and town radon, processing weekly timesheets (both regular and Medicaid), helping to process APRAs, monthly WB Mason order, destruction of old documents, archiving of old documents, filing new documents, upkeep of printer, faxes, collection, completion, and submission of weekly time sheets to Payroll, collection, completion and submission of all purchasing forms and invoices to Purchasing.
For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.
01
Are you a member of Council 94 Local 2870? (You must answer this question correctly to be considered based on your union affiliation. If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.)
02
Are you a member of Council 94 ? (You must answer this question correctly to be considered based on your union affiliation. If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.)
Required Question
Agency State of Rhode Island
Address One Capitol Hill
Providence, Rhode Island, 02908
Website http://www.apply.ri.gov