ROLE DESCRIPTION:
The talent assistant position will support the agency’s CO-CEO/CMO. This position is a great opportunity for the right candidate to support a number of projects across the entire agency portfolio with a strong focus on talent management and the CO-CEO/CMO’s roster of personal digital talent and content marketing.
Qualified candidates must be detail-oriented and have strong organizational skills, as well as excellent communication and writing abilities and an understanding/passion for social media content creation and influencer industry.
Must be located in Los Angeles, California.
JOB DUTIES:
Include but not limited to:
- Support the CO-CEO/CMO’s day-to-day initiatives and projects, with an emphasis on duties surrounding digital talent management and client relations, as well as general marketing/sales support for the organization
- Independently oversee day-to-day administrative tasks, from business operations to general support
- Ability to thrive in a fast-paced environment and juggle multiple assignments and changing priorities
- Ability to work independently, meeting goals and deadlines with moderate supervision
Talent Coordination Support include but not limited to:
- Supporting CO-CEO/CMO with her key agency clientele (total of five, and growing, digital talent) across our digital talent portfolio, including TikTokers, YouTubers and Instagram creators.
- Assist in client communications whether via text, Slack or email
- Calendar management for clients
- Attend client events and projects in-person, as needed
- Attend internal talent management meetings
- Works directly with CO-CEO/CMO to support with day-to-day activities, project execution and client strategy
- Works directly with clients to support day-to-day needs including: collecting assets, ensuring internal project calendars and trackers are up to date, and that campaigns are executed seamlessly
- Manage booked campaigns from start to finish, from sending briefs, attending briefing meetings, and ensuring clients understand scope of work in order to perform SOW/deliverables timeline and accurately
- Manage post campaign duties such as Quickbase entries and analytic reporting
- Oversee all administrative tasks as it relates to talent client projects, from software inputs in Quickbase, AirTable, Streak to Dropbox folders and media kits
- Monitor trends in Social Media tools, applications, channels, design and strategy
- Assist in proactively pitching and negotiate for clients on their behalf for upcoming opportunities
- Assist in building pitch lists for potential collaborations
- Assist in monitoring client inboxes
- Handle all gifting and event invitations for clients
- Participate in meetings and conference calls
- Meeting/call coordination
- Draft and distribute agendas and recaps
- Support editing social media content and posting on behalf of clients, as needed
- Assist in monitoring CEO inbox and general needs related to campaigns and internal communications related to varying departments
- Ongoing building of prospective brand lists for outreach for talent and agency-wide in Apollo and/or Google Sheets
- Support agency’s non-profit partner through influencer relations and strategy
- General content marketing needs as it relates to marketing agency services
- Varying admin and support through agency portfolio as related to CEO’s responsibilities
SKILLS & EXPERIENCE:
- 2+ years of direct experience in social media, executive assistant, entertainment, influencer marketing, etc. in a client-facing role
- Interest and passion for the digital social media world, specifically related to influencer marketing and social media content creation.
- Extremely well-organized, methodical and efficient, detail-oriented.
- Ability to handle multiple priorities and projects at the same time, good dose of common sense.
- Must take initiative
- Proactive worker that requires little guidance and hand-holding.
- Creative and strategic problem-solver; resourceful and persistent.
- Proficiency in Google Business Suite (Gmail, Google Calendar, Drive)
- Proficiency in social media platforms
- Collaborative, hardworking, positive, and enthusiastic attitude.
WORKING ENVIRONMENT/PHYSICAL DEMANDS:
Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to use a telephone, to enter data using a computer keyboard, and to perform; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal classroom levels and on the telephone; speak in audible tones so that others may understand clearly in normal classrooms and on the telephone; physical ability to lift up to 25 pounds.
PERKS & WHAT YOU’LL GET:
- We are a team of smart, diverse, community-driven and passionate individuals.
- We offer health benefits, 401k with match, HSA, FSA, Life Insurance, Short-term, and Long-term disability insurance, Student Loan Assistance, and more.
- We believe a healthy body equals a healthy mind which is why we offer wellness reimbursements.
- We value and respect each other and are always looking for ways to build upon our culture.
- We believe success comes from the collective effort of all, which is why we encourage new ideas at all levels.
- We offer flexible paid time off for all full-time employees. This includes a competitive vacation, personal and sick day package. We encourage time off to relax and enjoy with your loved ones.
- Collaborative atmosphere and room for growth. We are looking for candidates who are interested in talent management after a minimum of 2 years in this position.
- Casual work environment and fun work culture.