Inclusively is partnering with a pharmaceutical and biotechnology corporation to hire an Administrative Assistant. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**
ABOUT INCLUSIVELY:
Inclusively is a digital tech platform that empowers job seekers with disabilities, caregivers, and veterans by using Success Enablers–accommodations and personalized workplace modifications that help all job seekers reach their full potential and excel. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD).
Create your profile, select Success Enablers, and connect to jobs from our partnered employers who are committed to creating diverse and inclusive teams. When registering, you must acknowledge that this platform is for people with disabilities, caregivers, and veterans. However, Inclusively does not require candidates to disclose their specific disability to join the platform.
ROLE SUMMARY
Provide administrative support to the Real World Evidence Platform CMAO, including complex calendar management, travel and expense report support.
ROLE RESPONSIBILITIES
- Provide administrative support to the Real World Evidence Platform CMAO with meeting planning, travel and expense reports. Schedule and coordinate team meetings, 1:1s, department meetings, as needed some meeting management and logistics
- Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
- Provide administrative support to Real World Evidence Platform CMAO, including calendar, travel and expense report support, and meetings.
- Provide support for various Medical and Leadership Team meetings, attend as requested, agenda development and distribution, meeting material coordination and distribution, presentations/Teams management during the meeting, note-taking, and meeting summary distribution.
- Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
- Manage Purchase Order’s through the Ariba and ePA3 systems, also tracking payment of invoices as requested.
- Lead or support different Medical optional projects and initiatives.
- Handle confidential matters on a regular basis.
- Coordinate and provide key information to other business units as requested, and as appropriate.
- Manage document resources on SharePoint site.
- Support project management and KOL engagement as requested.
- Assist with onboarding of new colleagues as requested.
- Update team organizational charts and distribution lists as requested. Coordinate activities for complex meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.
- Work closely with the Administrative Assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow.
BASIC QUALIFICATIONS
- Undergraduate degree (BS/BA) or equivalent experience
- 4+ years of relevant administrative experience
- Ability to work effectively in a team-based environment and partner with internal/external stakeholders
- Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
- Strong verbal and written communication skills - ability to mobilize team members and engage leadership
- Demonstrated project management experience
- Business acumen, Decision making, and demonstrated flexibility
- Ability to navigate internal organization/processes
- Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
- Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to our applications such as ePA3, Ariba, SharePoint &; Box. Ability and willingness to handle special projects
- Availability to work flexible hours (early AM, overtime, etc.) when needed but not likely to be frequent
PREFERRED QUALIFICATIONS
- Company experience preferred 5+ years of experience as an executive administrative assistant or coordinator experience
OTHER JOB DETAILS:
- Eligible for employee referral bonus
- Work location: Flexible; 2-3 days onsite/week
- Last Day to Apply: October 11, 2024
The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with company Matching Contributions and an additional company Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Our compensation structures and benefit packages are aligned based on the location of hire. The US salary range provided applies only to the United States - New York - New York City location.
- The hourly salary for this position in United States - California - La Jolla is $27.14 to $45.24.
- The hourly salary for this position in United States - California - San Francisco is $31.99 to $53.31.
- The hourly salary for this position in United States - Connecticut - Groton is $28.68 to $47.79.
- The hourly salary for this position in United States - Illinois - Lake Forest is $25.70 to $42.83.
- The hourly salary for this position in United States - Massachusetts - Cambridge is $28.68 to $47.79.
- The hourly salary for this position in United States - Pennsylvania - Collegeville is $27.14 to $45.24.